Executive Assistant

Position Title: Executive Assistant

Position Type: Regular - Full-Time

Requisition ID: 45177

In every role, McCainers are ambitious, curious, and passionate about creating exceptional work experiences - together. With a customer-first mindset, we make doing business with McCain easy.

About the role.

We are seeking a highly organized, proactive, and experienced Executive Assistant to provide direct support to the Chief Innovation & Marketing Officer (CIMO), based in Oakbrook, Illinois. Reporting to the CIMO, this role serves as a trusted partner, ensuring priorities, commitments, and day-to-day operations are managed effectively within a fast-paced global organization. The Executive Assistant will play a critical role in maximizing executive effectiveness through exceptional calendar management, travel coordination, stakeholder engagement, and leadership team support. The role may also provide support to an additional senior executive as needed.

What you’ll be doing.

• Manage a highly complex and dynamic executive calendar, prioritizing meetings and commitments in alignment with business objectives.
• Coordinate meetings across multiple functions, geographies, and time zones while proactively resolving scheduling conflicts.
• Prepare the CIMO for meetings and key engagements by coordinating agendas, materials, and background information.
• Serve as a primary point of contact between the CIMO and internal and external stakeholders.
• Coordinate complex domestic and international travel arrangements, including flights, accommodations, transportation, and detailed itineraries.
• Anticipate and adapt to changing travel schedules and business priorities.
• Organize and support leadership meetings, offsites, town halls, and other high-profile events.
• Process expense reports and administrative documentation accurately and efficiently.
• Support the effective operation of the Innovation & Marketing Leadership Team by coordinating meetings, logistics, and follow-up activities.
• Track key actions, commitments, and deliverables to ensure timely execution.
• Partner with Executive Assistants, senior leaders, and stakeholders across the organization to facilitate communication and coordination.
• Support onboarding activities and logistics for senior leaders and key visitors.
• Manage confidential and sensitive information with the highest level of discretion and professionalism.
• Identify opportunities to improve efficiency, executive effectiveness, and team processes.
• Provide executive support to an additional senior leader, as required.

What you’ll need to be successful.

• Significant experience providing executive support to senior leaders in a complex, fast-paced organization.
• Demonstrated success managing highly complex calendars, international travel arrangements, and executive-level meetings.
• Exceptional organizational, planning, and prioritization skills with the ability to manage multiple competing demands.
• Strong interpersonal and communication skills, with confidence engaging stakeholders at all levels of the organization.
• Proven ability to exercise sound judgment, discretion, and professionalism when handling confidential information.
• Proactive, solutions-oriented mindset with the ability to anticipate needs and work independently.
• Strong attention to detail and commitment to high-quality execution.
• Advanced proficiency in Microsoft 365 applications, including Outlook, Teams, PowerPoint, Word, and Excel.
• Experience working within a global organization and coordinating across multiple time zones strongly preferred.
• Experience utilizing AI-enabled tools and technologies is considered an asset.

About the team.

The Executive Assistant will be part of the Global Innovation & Marketing organization, providing direct support to the Chief Innovation & Marketing Officer and contributing to the effectiveness of the broader leadership team. This role works closely with senior leaders, Executive Assistants, and cross-functional stakeholders across multiple regions and functions to ensure seamless coordination, communication, and execution of key business priorities.

About McCain.

Click Here to learn more about McCain and how we provide opportunities to make an impact that matters.

Leadership principles.

At McCain, our leadership principles guide how we engage with customers, collaborate as a team, and achieve success. We focus on understanding custo…