Accounting Virtual Assistant

Job Summary:
Discover your next role as a detail-oriented Accountant with strong QuickBooks skills who manages our daily accounting and supports our payroll process. This role reaches past basic bookkeeping: you’ll own core accounting processes, keep our financial records accurate and current, and make sure our books can be trusted for decision-making. You’ll shine here if you have a solid grounding in general accounting principles, hands-on payroll experience, and genuine pride in precision.

Key Responsibilities:

• Handle daily accounting in QuickBooks, including recording transactions and maintaining the general ledger
• Carry out regular bank, credit card, and balance sheet account reconciliations
• Prepare and post journal entries, including accruals, prepaid expenses, and other adjustments
• Support the month-end close and prepare financial statements such as the Profit and Loss and Balance Sheet
• Assist with payroll processing, including reviewing hours, verifying payroll calculations, and keeping payroll records accurate
• Record payroll entries and related liabilities accurately in the books
• Track and record accounts payable and accounts receivable activity
• Keep financial documentation organized and support year-end and tax preparation as needed
• Catch discrepancies or errors in financial records and recommend corrections or process improvements
• Give management clear financial updates and answer their accounting questions

Mandatory Skills:

• Bachelor’s degree in Accountancy, Accounting, or a related field
• Proven experience as an Accountant, beyond basic bookkeeping or data entry
• Strong proficiency in QuickBooks (Online and/or Desktop)
• Solid knowledge of general accounting principles, including journal entries, accruals, reconciliations, and financial statements
• Hands-on experience with payroll processing and payroll record keeping
• Proficiency in Excel or Google Sheets
• A high level of accuracy and the ability to handle sensitive financial and employee information confidentially
• Self-directed, precise, and consistently dependable
• Strong communication skills

Preferred Skills:

• CPA license, or progress toward CPA certification
• Experience with US accounting standards (GAAP) and US payroll processes
• Familiarity with payroll platforms such as QuickBooks Payroll, Gusto, or ADP
• QuickBooks ProAdvisor certification
• Experience supporting month-end and year-end close for small businesses
• Experience preparing records for tax filing and working with an external CPA or tax advisor
• Capable of running several deadlines side by side

Why Join Us:
You’ll play a key part in keeping our finances accurate and organized, working closely with a supportive team that values precision and initiative. We offer a flexible working arrangement, room to grow your responsibilities over time, and an environment where your accounting expertise is genuinely valued.