Executive Assistant | WFH

Job Description

Job Summary: The Business Associate plays a vital role in supporting operational excellence and strategic initiatives across the organization. Working closely with the CEO office team, this position ensures that operation systems, business processes, projects, and internal controls are executed with efficiency, precision, and purpose. The ideal candidate is a resourceful, business-minded professional with strong analytical and organizational skills, capable of turning insights into action.

Key Responsibilities:
Operations & Logistics
• Support daily store and business operations, including supply ordering, vendor 
management, budgeting, and inventory logistics. 
• Manage product lifecycle activities such as packaging updates, product sheet 
development, supply procurement, and cost analysis to ensure operational 
efficiency and fiscal discipline. 
• Assist in monitor performance through operational reports and dashboards, 
identifying process gaps and recommending practical, data-driven improvements. 
• Maintain operational systems (e.g., Monday.com boards, inventory databases), 
ensuring accurate and timely updates. 
• Collaborate with suppliers and cross-functional teams to maintain product 
quality, achieve timely delivery, and optimize sourcing strategies. 
Compliance & Internal Controls 
• Maintain accurate, up-to-date records of business licenses, permits, and 
certifications across multiple jurisdictions. 
• Ensure adherence to company policies, industry regulations, and government 
requirements. 
• Support the implementation of internal control systems that promote 
transparency, accountability, and readiness for audits. 
• Assist in organizing and maintaining legal, compliance, and financial 
documentation for executive review and governance purposes. 
• Project manage the completion and update of company policies and standard 
operating procedures.  
Business Projects & Strategic Initiatives 
• Assist in planning and executing strategic business projects under the direction of 
the CEO’s office. 
• Conduct research, data analysis, and cost-benefit evaluations to support 
executive decision-making and business case development. 
• Collaborate with key departments—Finance, Marketing, and Operations—to align 
priorities and track project outcomes. 
• Assist in preparation of reports, presentations, and executive summaries that 
clearly communicate progress and insights to stakeholders. 
Executive Support & Cross-Departmental Coordination 
• Assist in managing the CEO’s business schedule and coordinating executive 
priorities. 
• Support administrative and operational initiatives to enhance workflow efficiency 
and team collaboration. 
• Provide backup support to family office or administrative functions as needed, 
always maintaining confidentiality and professionalism.

Qualifications and Requirements

• Education: Bachelor’s degree in Business Administration, Finance, or related field required; MBA or advanced business qualification strongly preferred. 
• Experience: Minimum of 7 years in business operations, project coordination, or management consulting, with proven exposure to executive-level decision-making. 
• Technical Skills: Proficiency in Microsoft Office Suite, project management tools (e.g., Monday.com), and modern productivity software. 
• Business Skills: Strong analytical, financial, and process management capabilities with a record of improving efficiency and optimizing costs. 
• Soft Skills: Exceptional attention to detail, communication, and problem-solving abilities; highly organized with the capacity to manage multiple priorities with discretion. 
• Other: Working knowledge of compliance, licensing, and internal control frameworks is a plus

Perks and Benefits

HMO Coverage

Annual Performance Review with Salary Increase

Become part of the Employee Share Units program

Cloudstaff Dream Points - To be used for bidding useful items like appliances, kitchenettes etc.

Comprehensive health and life insurance on your 16th day of employment, covering 1 free dependent on the 16th day of employment

Endless opportunities for career advancement

Flexible leave credits which may be used for vacation, emergency, and sick leaves

In-house psychiatrist available to support employees’ well-being

International career growth and connections

Mental Wellness…