Production Administrative Assistant

Company: AVL Event Technologies
Location: Remote – Philippines
Job Type: Full-Time
Work Setup: Work from home, supporting a U.S.-based event production company

About AVL Event Technologies

AVL Event Technologies provides audio, video, lighting, and event technology services for live events, corporate functions, weddings, and productions. We are looking for a detail-oriented and proactive administrative assistant based in the Philippines to support our U.S. team with daily office tasks and event production coordination.

Job Description

We’re looking for someone who can handle administrative tasks while also assisting with event planning documents, technical drawings, and production preparation.

Experience in the events, audiovisual (AV), entertainment, or production industry is a strong advantage.

Responsibilities

• Provide general administrative and operational support to the U.S. team.
• Prepare and organize event documents, schedules, crew lists, and production information.
• Assist with event layouts, technical drawings, and equipment placement plans.
• Create or edit drawings using Vectorworks, SketchUp, or similar design software.
• Help prepare event proposals, equipment lists, and production paperwork.
• Organize digital files, spreadsheets, and project records.
• Coordinate with team members to collect information and follow up on deadlines.
• Assist with other administrative and production-related tasks as needed.

Qualifications

• Based in the Philippines with strong written and spoken English.
• Previous experience in administrative support, event production, or a similar role.
• Familiarity with Vectorworks, SketchUp, CAD, or other drawing/layout software is highly preferred.
• Comfortable using Google Workspace, Microsoft Office, spreadsheets, and online collaboration tools.
• Strong organizational skills and attention to detail.
• Able to follow instructions, manage multiple tasks, and meet deadlines.
• Proactive, resourceful, and comfortable working independently.
• Willing to work hours that overlap with the U.S. team’s schedule.

Preferred Experience

• Audio, video, and lighting (AVL/AV) production.
• Live events, concerts, weddings, corporate events, or stage production.
• Event floor plans, stage plots, lighting plots, truss layouts, and equipment plans.
• Preparing technical drawings and production documents.

How to Apply

Please submit your resume and include a brief summary of your experience with event production, administrative support, and any drawing software you have used.

If available, please include samples of event layouts, technical drawings, or similar work in your application.

We look forward to finding someone who can help keep our operations organized and support our team in delivering successful events.

Pay: Php10,000.00 - Php25,000.00 per month

Benefits:

• Work from home

Work Location: Remote