Administrative Assistant - Digital Operations

Administrative & Operations Assistant (Remote)

Employment Type: Part-Time / Independent Contractor
Location: Remote (Philippines)
Schedule: 2–4 hours per shift
Compensation: ₱250–₱500 per hour, based on experience and qualifications

About the Position

We are seeking a highly organized, proactive, and dependable individual to provide direct administrative and operational support to the leadership of a growing digital platform.

Our work is primarily focused on Riftbound and the broader Trading Card Game (TCG) community. We are looking for someone who shares our passion for the game, understands its competitive environment, and is enthusiastic about contributing to its growth.

This position is ideal for someone who enjoys taking initiative, managing multiple responsibilities, and working behind the scenes to ensure projects, events, and daily operations run smoothly.

You will work closely with leadership to support ongoing initiatives, coordinate tournaments, manage administrative responsibilities, and assist with various operational needs.

Key ResponsibilitiesExecutive & Administrative Support

• Provide direct administrative and operational assistance to leadership.
• Organize schedules, track deadlines, and follow up on outstanding tasks.
• Maintain internal documentation, spreadsheets, and project records.
• Assist with communication and coordination between team members and external partners.
• Help prioritize ongoing projects and ensure assigned responsibilities are completed on time.

Tournament & Event Coordination

• Assist with planning, organizing, and executing online tournaments and community events.
• Support event registration, player communications, scheduling, and tournament logistics.
• Coordinate with event staff, moderators, and other involved parties.
• Help monitor live tournaments and address participant questions or operational issues.
• Maintain event documentation, participant records, and post-event reports.

Discord & Community Operations

• Assist with day-to-day Discord community operations and communications.
• Help coordinate announcements, scheduled events, and community activities through Discord.
• Respond to community inquiries and direct users to appropriate resources.
• Work with moderators and other team members to ensure smooth community operations.
• Assist with Discord channels, roles, permissions, and event-related coordination.
• Support content updates, website testing, bug reporting, and user experience improvements.

Required Qualifications

• Genuine passion for Riftbound and Trading Card Games.
• Familiarity with Riftbound gameplay, community activities, and its competitive scene.
• Strong proficiency with Discord, including servers, channels, roles, permissions, threads, and scheduled events.
• Experience actively participating in or helping manage Discord communities.
• Excellent written and verbal English communication skills.
• Strong organizational skills and exceptional attention to detail.
• Ability to work independently, manage priorities, and take initiative.
• Comfortable using Google Workspace, spreadsheets, and online collaboration tools.
• Reliable internet connection and access to a personal computer.
• Willingness to learn new tools, systems, and processes.

Preferred Qualifications

• Previous experience as an Executive Assistant, Virtual Assistant, or Operations Assistant.
• Experience organizing or assisting with tournaments, events, or structured competitions.
• Active involvement in the Riftbound or broader competitive TCG community.
• Experience moderating or administering larger Discord servers.
• Familiarity with Discord bots, automated workflows, and server management tools.
• Experience using tournament management platforms.
• Experience with project coordination and community management.
• Basic understanding of website administration and quality assurance testing.

Working Hours & Compensation

• Fully remote, part-time independent contractor opportunity.
• Shifts generally range from 2 to 4 hours per day, depending on operational needs.
• Flexible scheduling, with occasional weekend availability required for tournaments and events.
• Compensation ranges from ₱250 to ₱500 per hour, depending on qualifications and experience.
• Opportunities for expanded responsibilities as the organization continues to grow.

Who We’re Looking For

Beyond technical skills and previous experience, we’re looking …