Executive Assistant

APEX PHARMA

JOB SPECIFICATION

Executive Assistant to Entrepreneur

UAE · Hybrid · Business and family support

LOCATION - Dubai, UAE

ARRANGEMENT - Hybrid – 2 office days

WORKING WEEK

Sun on · Sat off

SALARY

AED 10,000

01 ABOUT THE ROLE

We’re looking for a sharp, proactive personal assistant to support a Dubai-based entrepreneur with several international businesses and a growing real estate portfolio.

He’s also a very hands-on, present father, so this role covers both his business and family life. You’ll manage his diary, inbox, travel and personal admin, and keep him organised and one step ahead.

02 WHAT YOU’LL DO

01 Calendar & Travel

Manage a busy calendar, meetings and travel across multiple projects.

02 Communication & Follow-up

Handle email, calls and follow-ups, and see every action through to completion.

03 Research & Recommendations

Research new opportunities, including real estate, and turn findings into clear recommendations.

04 Presentations & Documents

Prepare polished presentations and documents.

05 AI-Powered Productivity

Use AI tools to work faster and smarter.

06 Work–Family Balance

Help him balance work with family time, including school events and his son’s activities.

07 Trusted Point of Contact

Be a reliable, discreet point of contact.

03 WORKING PATTERN - HYBRID

2 office days – Two days a week in the Dubai office, the rest from home.

ALONGSIDE HIM

1 day together - One of the office days is spent working alongside him.

WORKING WEEK

Sundays on: Sundays are a working day, and Saturdays are off.

04 WHAT WE NEED

✓ Experience: At least 5 years’ experience as a PA or executive assistant, ideally supporting a business owner.

✓ Presentations: Strong presentation skills (PowerPoint, Google Slides or similar).

✓Research: excellent research skills and reliable follow-through.

✓ Critical thinking: Strong critical thinking: you spot problems early and come with solutions.

✓ AI tools: Hands-on experience with AI tools.

✓ Flexibility: Flexible and adaptable, happy to shift priorities and hours when business or family needs change.

✓ Location & visa: Based in the UAE with a valid residence visa.

✓ Communication: Strong English, highly organised and quick to respond.

✓ Discretion: Discreet, reliable and comfortable juggling business and family priorities.

05 HOW TO APPLY

Send the following two items:

1. Your CV

An up-to-date CV covering your PA and executive assistant experience.

2. A short video (2–3 minutes)

Introduce yourself, tell us about your PA experience and explain why you’re right for this role.

SEND YOUR APPLICATION TO

[email protected]

Please note: applications without a video won’t be considered.

Pay: AED6,000.00 - AED10,000.00 per month

Work Location: Hybrid remote in Dubai (Dubai)