Executive Assistant

Live Nation Entertainment

Executive Assistant

Description WHO ARE YOU?

Passionate and motivated. Driven, with an entrepreneurial spirit. Resourceful, innovative, forward thinking and committed. At Live Nation Entertainment, our people embrace these qualities, so if this sounds like you then please read on! ** THE JOB**

Split Second is looking for an Executive Assistant for the CEO of the company. The ideal candidate will have strong attention to detail, solid knowledge of basic business practices, and excellent oral and written communication. Ideal candidates will excel in a fast-paced environment while supporting strong personalities among the music business.

What This Role Will Do

• Executive administrative responsibilities - manage business calendar, schedule internal and external meetings, submit expense reports, coordinate travel for CEO;
• Act as a point of contact for internal team, clients, and external partners - responsible for information flow, coordination of logistics for meeting, execution of organizational responsibilities as needed;
• Drafts committee and leadership agendas; coordinates preparation of agenda materials; prepares agenda packets; posts agendas at meeting location and on website; emails links to agendas posted on website and mails hardcopies of the agenda packets; attends leadership meetings and electronically records meetings; finalizes resolutions; prepares actions and motions into minutes for approval at next meeting;
• Types correspondence and reports; drafts correspondence from rough notes; research issues and activities; assists in the creation of presentations; maintains confidential and administrative files;
• Receive, screen, and follow-up all communications via phone, email, and mail
• Prepare extensive domestic and international travel arrangements including air, hotel and transportation reservations, mileage programs and upgrades with the ability to make frequent and last-minute changes;
• Attend and participate in company meetings, shows / events, as on-site support, and a representative of the company as required;
• Purchases supplies for meetings and authorizes payment for travel, training, professional memberships, subscriptions, and to vendors and service providers;
• May perform personal errands and task for C-level executives as required;
• May provide administrative support and assistance with special projects for staff in other companies in CEO’s span of control;

Requirements What This Person Will Bring

• Bachelor’s degree in Business, Music, Marketing, Communications, or related subject preferred
• Must have at least 1 year of previous executive assistant or high-level administrative assistant experience
• Previous experience in the Music or Entertainment industry strongly preferred
• Exceptional attention to detail, excellent organizational and analytical skills, and the ability to prioritize and multitask in a fast-paced environment
• Familiarity with social media platforms, Instagram, Twitter, Facebook, YouTube, TikTok, Soundcloud, etc.
• Proficiency in MS Word, MS Excel, and Google docs/spreadsheets
• Maintain confidentiality in handling and processing confidential information and data;
• Make sound decisions within established guidelines
• Analyze complex issues and develop and implement appropriate responses
• Use initiative and exercise independent judgment
• Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner
• Organize own work, set priorities, and meet critical time deadlines
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work

Benefits & Perks

Benefits & Perks

Our motto is ‘Taking Care of Our Own’ through our pillars of benefits:

HEALTH: Medical, vision, dental and mental health benefits for you and your family, with access to a health care concierge, and Flexible or Health Savings Accounts (FSA or HSA)

YOURSELF: Generous paid time off including paid holidays, sick time, and personal days

WEALTH: 401(k) program with company match

CAREER: Career and skill development programs with School of Live

How to apply

Live Nation Entertainment

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Recognized three years in a row by Great Place to Work® and named one of People Magazine’s Top 50 Companies that Care, Live Nation Entertainment is the global leader in live e…