Virtual Assistant

Job Title: Virtual Assistant

Monthly Pay: $4,299 - $5,802 USD per month

Summary:

Each shift begins by reviewing the shared task queue, incoming emails, meeting requests, and priority messages that need organized administrative support. The Virtual Assistant helps keep routine office activities moving by organizing calendars, preparing meeting materials, tracking requests, and ensuring updates reach the appropriate contacts. This temporary role sits within the administrative support team and works under an administrative team lead. The assistant works with internal team members, managers, vendors, and external contacts to coordinate details and maintain clear handoffs. This is a fully remote, work from home position based in Minnesota, United States. The role requires a 40-hour weekly commitment. Working days and shift times may vary.

Job Responsibilities:

• Review assigned tasks, shared inbox messages, calendar requests, and project updates at the start of each shift, then arrange work by urgency and due date.

• Maintain meeting schedules using a scheduling and calendar tool such as Microsoft Outlook, confirming attendees, updating invitations, and sharing relevant meeting details.

• Prepare meeting agendas, background materials, action-item lists, and concise notes so participants have clear information before and after discussions.

• Enter task status updates, contact details, and request information in a spreadsheets and data entry tool such as Google Sheets.

• Coordinate routine administrative requests with managers, team members, vendors, and external contacts through professional email and virtual meetings.

• Track recurring assignments and deadlines in a project management tool such as Trello, updating task owners and due dates when priorities change.

• Draft routine correspondence, format presentations or reference materials, and proofread written content for clarity, accuracy, and professional tone.

• Follow up on unanswered meeting requests, missing information, or overdue action items, and escalate unresolved priorities to the administrative team lead.

• Maintain organized digital folders and shared reference materials so approved team information can be located quickly by authorized colleagues.

• Complete work with accuracy, timely turnaround, complete notes, reliable follow-up, and clear status updates that support consistent administrative service.

Qualifications:

• High school diploma or equivalent.

• No experience required; related experience preferred in virtual assistance, office support, coordination, or remote administrative work.

• Familiarity with calendar scheduling, meeting preparation, task tracking, and routine business correspondence.

• Ability to use a scheduling and calendar tool such as Microsoft Outlook for invitations, reminders, and meeting updates.

• Ability to use a project management tool such as Trello and a spreadsheets and data entry tool such as Google Sheets to organize assignments.

• Strong written and verbal communication skills with the ability to provide clear, courteous updates to varied contacts.

• Ability to prioritize competing requests, maintain discretion with internal information, and follow established administrative procedures.

• Reliable computer, high-speed internet, and quiet private workspace, with availability for the 40-hour weekly commitment and agreed working days and shift times.

• Authorization to work in the United States.

Perks & Benefits:

• Fully remote work from Minnesota, United States.

• Structured onboarding and training on Microsoft Outlook, Trello, and Google Sheets.

• Regular check-ins with the administrative team lead to review priorities and progress.

• Opportunities to build skills in executive administrative assistance, meeting preparation, task management, and travel planning.

• Health coverage, paid leave, a 401(k), bonus opportunities, and stipends.