Executive Assistant

A Silicon Valley–based family office supports early-stage investing, operating companies, and personal ventures, and has been recognized as a top early-stage investor. The Executive Assistant provides direct support to the principals across scheduling, communications, travel and logistics, vendor coordination, and day-to-day execution.

This role requires excellent judgment, clear and precise communication, and strong calendar and logistics management, along with comfort operating in a high-trust, high-context environment. The Executive Assistant works closely with senior leaders, founders, investors, and their executive assistants, serving as a thoughtful filter and force multiplier for the principals’ time.

This is not a traditional EA role. It is designed for someone who wants ownership, complexity, and long-term growth in a fast-moving, execution-focused environment.

The principals are serial entrepreneurs and investors with deep experience building and scaling venture-backed companies, including businesses backed by leading Silicon Valley investors. Together, they manage a family office, oversee multiple operating companies, and continue to launch new ventures across technology and healthcare.

How You’ll Contribute

Business & Operations (≈70%)

• Manage complex calendars and scheduling with senior stakeholders (investors, fund partners, portfolio founders).
• Handle professional communication on behalf of principals.
• Coordinate domestic and international travel.
• Support expense review, categorization, and coordination with bookkeepers.
• Build and maintain operational systems (intake forms, trackers, workflows).
• Research and book restaurants, meeting spaces, and conference rooms (US & Europe).
• Maintain strict confidentiality and information hygiene.
• Proactively identify gaps, inefficiencies, and process improvements.

Personal & Household Operations (≈30%)

• Coordinate household vendors (housekeeping, plumbers, gardeners, contractors), owning contractor relationships end to end, not just scheduling them.
• Manage household logistics and urgent requests.
• Support onboarding and oversight of household staff.
• Help scale household operations as needs grow (e.g., new vendors, childcare support).

This role is not a fit if you:

• Want a strictly 9–5 role.
• Prefer narrowly defined EA tasks.
• Need constant direction for standard workflows.
• Are uncomfortable supporting both business and personal operations.

What Makes You a Great Fit

Required

• 3+ years supporting an executive directly, operating at the pace and responsibility of an exec’s right hand (Chief of Staff, startup ops, or senior EA roles with real ownership all count).
• Experience supporting US-based executives, working US hours.
• Confident, professional written and spoken English, strong enough to comprehend and respond in your own words in real time (accent is fine; clarity and fluency are what matter).
• Strong judgment, discretion, and comfort handling sensitive information.
• Highly independent, proactive, and systems-oriented.
• Comfortable juggling business and personal responsibilities.
• Active daily use of AI tools (e.g., ChatGPT, Gemini, DeepSeek) to work efficiently, using AI to amplify your own thinking, not replace it.

What separates the right hire

• Operates unsupervised: once something is handed over, it’s off the principal’s mind.
• Proactive: flags problems early, arrives with solutions, closes loops alone.
• Absorbs feedback once; the same error doesn’t recur.
• Sound judgment on what to handle, what to escalate, and what to shield the principal from.
• Full-scope comfort across business, household, property, vendors, and personal logistics.
• Discretion by reflex with sensitive financial and personal information.
• Detail-oriented and calm under pressure.

Tools

• Google Workspace (required).
• Ability to quickly learn and use Airtable.
• Familiarity with Notion or similar tools is a plus.

Working Hours

• 8:00 AM–5:00 PM Pacific, weekdays.
• Occasional weekend responsiveness (30–60 minutes) when something time-sensitive breaks, such as a cancelled flight or an event falling through. This won’t happen every weekend, but stepping in when it does should feel obvious, not like an imposition.
• Flexibility required during international travel (short-term Europe coverage).

Perks & Benefits

Growth Opportunity

This role has no fixed ceiling. Over time, it can grow into broader opera…