Administrative Virtual Assistant – Invoicing & Finance Support

Job Description

This is a remote position.

This PropPerly (UK-based Virtual Assistant Agency) job post is intended for Filipino Virtual Assistants currently based in the Philippines to work with one of our clients.

About the Role

We are looking for a detail-oriented and reliable Administrative Virtual Assistant with experience in invoicing, payment verification, purchase orders, and record keeping.

This role is ideal for an experienced administrator who has handled finance-related administrative tasks in a previous position. You do not need to be a qualified bookkeeper, and experience with Xero is not required. Exposure to any accounting, invoicing, or financial management system is an advantage.

Schedule

• 40 hours per week, Monday to Friday, between 8:00 AM and 5:30 PM UK time

Key Responsibilities

• Prepare, process, and manage invoices accurately.
• Verify payments and maintain up-to-date payment records.
• Process and track purchase orders (POs).
• Maintain accurate financial and administrative records.
• Update spreadsheets and databases to ensure data accuracy.
• Reconcile basic records and flag discrepancies for review.
• Organise and maintain digital files and supporting documents.
• Handle high volumes of administrative tasks while meeting deadlines.
• Communicate professionally with clients, suppliers, and internal team members as required.

Requirements

• Proven experience in an administrative role involving invoicing, payment verification, purchase orders, or record keeping.
• Strong Excel skills, including managing spreadsheets, organising data, and performing basic calculations.
• Experience handling high volumes of transactions, records, or administrative tasks.
• Good written and spoken English.
• Strong attention to detail and accuracy.
• Excellent organisational and time-management skills.
• Ability to work independently, follow procedures, and meet deadlines.
• Previous exposure to an accounting or invoicing system; experience with Xero is a plus, but not essential.

Please note: A formal bookkeeping qualification is not required. We are looking for a hands-on administrator with relevant practical experience.

What We’re Looking For

The ideal candidate is organised, dependable, proactive, and comfortable working with numbers, spreadsheets, invoices, and detailed records. They should be able to manage repetitive, high-volume tasks without compromising accuracy.

Benefits

• Hourly rate: between USD $5.00 and $6.00 (paid via Wise)
• Long-term stability with one dedicated client
• Structured workflows, UK-based support, and reliable bi-monthly payments
• ​Collaborative and professional growth-oriented remote team

Pay: Php315.00 - Php380.00 per hour

Expected hours: No more than 40.0 per week

Experience:

• Xero: 1 year (Preferred)
• accounting or invoicing system: 4 years (Preferred)
• international client: 4 years (Preferred)

Work Location: Remote