Project Assistant II - U.S. Remote

Work Schedule

Standard (Mon-Fri)

Environmental Conditions

Office

Job Description

This is a fully remote role supporting our Global Central Laboratories. We welcome applicants from all locations within the US. Must be legally authorized to work in the United States without sponsorship. Must be able to pass a comprehensive background check, which includes a drug screening.

At Thermo Fisher Scientific, you’ll join a global organization at the forefront of clinical research and laboratory science. In partnership with PPD, we support the world’s leading pharmaceutical and biotech organizations—successfully delivering over 2,700 clinical trials across 100+ countries in the past five years.

The Project Assistant II provides administrative and document-focused project support for central laboratory clinical trial services. Responsible for preparation, formatting, tracking, and quality review of study documentation in accordance with established templates, SOPs, and regulatory standards. Supports project managers and functional teams by ensuring accurate, complete, and audit-ready documentation throughout the study lifecycle.

This role does not lead studies or independently manage clients. Work is performed under supervision with clearly defined responsibilities.

Position Requirements

• Prepares, formats, and revises study-related documents using approved templates and departmental standards.
• Drafts and distributes meeting minutes, action logs, trackers, and routine project correspondence.
• Maintains and updates study tracking tools, including milestone logs, document inventories, and status reports.
• Performs document quality checks for completeness, formatting accuracy, version control, and consistency with SOP requirements.
• Supports document routing, approval workflows, and electronic filing within approved document management systems.
• Organizes and maintains electronic project files in accordance with internal standards and regulatory expectations.
• Assists with compilation of study documentation for internal review, sponsor requests, and audits.
• Enters and maintains data within project management and tracking systems with a high degree of accuracy.
• Flags documentation discrepancies, missing information, or inconsistencies to the supervising project manager.
• Supports preparation of standard reports and presentation materials.
• Performs additional administrative duties as assigned in support of project and departmental needs.

Education and Experience Requirements

• High / Secondary school diploma or equivalent and relevant formal academic / vocational qualification
• Previous experience that provides the knowledge, skills, and abilities to perform the job (comparable to at least 2 years).

Required Knowledge, Skills and Abilities:

• Basic understanding of document management and version control practices.
• Strong attention to detail with demonstrated ability to identify formatting errors, missing information, and inconsistencies.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint), including advanced formatting and document editing.
• Ability to follow structured templates and checklists accurately.
• Strong organizational skills with ability to manage multiple document assignments.
• Clear written communication skills appropriate for internal documentation.
• Ability to maintain accurate records and organized electronic files.
• Ability to learn and apply internal systems and document control platforms.
• Ability to follow detailed instructions and established processes.
• Demonstrated discretion in handling confidential clinical and business information.
• Ability to work effectively in a structured, process-driven environment under supervision.

Working Environment:
Thermo Fisher Scientific values the health and wellbeing of our employees. We support and encourage individuals to create a healthy and balanced environment where they can thrive. Below is listed the working environment/requirements for this role:

• Work is performed in an office or clinical environment with exposure to electrical office equipment.
• Occasional drives to site locations. Potential occasional travel required.
• Frequently stationary for 4-6 hours per day.
• Repetitive hand movement of both hands with the ability to make fast, simple, repeated movements of the fingers, hands, and wrists.
• Occasional mobility required.
• Occasional crouching, st…