Executive Assistant to the President and Provost - Office & Admin Specialist Prin

Working Title: Executive Assistant to the President and Provost Job Class: Office & Administrative Specialist, Principal Agency: Minnesota State

• Job ID: 97906
• Location: Marshall
• Telework Eligible: No
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers
• Date Posted: 10/22/2026
• Closing Date: 11/4/2026
• Hiring Agency/Seniority Unit: MN St Colleges & Universities / Southwest State Univ-Conf
• Division/Unit: MnSCU Southwest SU / MnSCU SOU Confidential Employ
• Appointment Type: Unlimited, Full-time
• Work Shift/Work Hours: Day Shift
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $24.54 - $33.11 / hourly; $51,239 - $69,133 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 217 - Confidential/Unrep
• FLSA Status: Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

The work you’ll do is more than just a job. At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Position Purpose This position exists to provide administrative support and executive assistance to the President and the Provost of Southwest Minnesota State University and the President’s Cabinet. The position manages the Office of the President and the Office of the Provost. Reports, data, and information accessed in this position can be used in collective bargaining proposals, to make labor relations decision at the System level, the local level, or to settle grievances.

This position is considered confidential as defined by M.S. 13.37 as it accesses and utilizes information pertaining to labor relations, serves as a resource to management for labor relations information, provides assistance and information for use in the development of a strike plan, and research and compiles classification and compensation information to respond to equity proposals for salary ranges for classes under review in collective bargaining negotiations.

Minimum Qualifications

• Ability to communicate effectively.
• Knowledge of Microsoft Office and other pertinent systems.
• Ability to provide quality customer service and build positive relationships.
• Ability to represent the University professionally to all constituencies.
• Ability to manage multiple priorities and to plan ahead.
• Ability to function in an open office environment and to interact with a variety of people on a regular basis.
• Understand the management and importance of dealing with confidential information

Preferred Qualifications

• Experience working within a higher education setting.
• Experience with policy/procedure development, interpretation, and/or application
• Knowledge of principles and practices of budgeting and accounting.
• Knowledge of University and Minnesota State policies, procedures, rules and regulations.
• Sensitivity to working with persons of other cultures, countries, and ethnic races.

How To Apply To view the full job posting and to apply please go to: https://minnstate.wd115.myworkdayjobs.com/Minnesota_State_Careers/job/Marshall/Executive-Assistant-to-the-President-and-Provost—Office—Admin-Special-Prin_JR0000005974.

Contact

If you have questions about this position, contact Bailey Falconer at [email protected] or 507-537-6596.

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Bailey Falconer at [email protected].

About Minnesota State Southwest Minnesota State University is one of seven universities in the Minnesota State system. SMSU gives highest priority to excellence in teaching and preparing students to be lifelong learners through quality undergraduate teaching/advising and close student/faculty relationships. Its mission, dating back to 1967, provides access to university-level programs in liberal arts & professional studies. The University has a special commitment to the educational needs of the people in its service region reflected through its curricula, cultural programs, diversity of staff and students,…