Office Manager

Office Manager – Proudmans

Location:

 London (office-based)

Hours:

 Part-time, 2–3 days per week

Reporting to:

 Directors of Proudmans

Salary:

 £35,000–£40,000 per annum (full-time equivalent), pro rata for 2–3 days per week, depending on experience.

About Proudmans

Proudmans is a specialist family law firm based in London, founded by award-winning barrister Dr Charlotte Proudman. We specialise in complex family law cases, with particular expertise in domestic abuse, children law and financial proceedings.

We are a growing, ambitious and innovative law firm committed to delivering exceptional legal representation through a trauma-informed, client-centred approach.

We are seeking a highly organised, proactive and experienced Office Manager to support the continued growth of the firm and ensure its efficient day-to-day operation. The Office Manager will oversee the operational, administrative, financial, HR and compliance functions of Proudmans, working closely with the Directors and legal team.

Key Responsibilities

Office & Facilities Management

• Oversee the smooth day-to-day running of the office, ensuring a professional, welcoming and well-maintained working environment.
• Act as the central point of contact for office operations, administration and facilities.
• Coordinate IT support.
• Order and manage office supplies, stationery, refreshments, equipment etc.
• Monitor office expenditure.
• Manage office access, keys, security arrangements, post, deliveries and couriers.
• Support office moves, improvements and expansion as required.
• Identify and implement improvements to office systems, workflows and operational efficiency.

Compliance & Regulatory Administration

• Support the Directors with the firm’s regulatory and compliance obligations.
• Assist the firm’s COLP and COFA.
• Coordinate professional indemnity insurance, practising certificate renewals and other regulatory deadlines.
• Ensure relevant policies and procedures are regularly reviewed and updated.

Finance, Billing & Credit Control

• Monitor invoices, payments and credit control.
• Assist with monitoring work in progress and time recording.
• Prepare regular financial and operational reports for the Directors.
• Liaise with accountants, bookkeepers and payroll providers.
• Process supplier invoices, staff expenses and routine payments.
• Monitor office budgets and expenditure.

HR, Recruitment & Staff Administration

• Coordinate recruitment processes, including job advertisements, applications, interviews and candidate communications.
• Manage staff onboarding and offboarding, including contracts, inductions, equipment and system access.
• Maintain accurate employee records, annual leave, sickness absence and attendance records.
• Support probation reviews, performance appraisals and staff development processes.
• Coordinate training, professional development and training.
• Support the ongoing implementation and maintenance of HR policies and procedures.

Client Experience

• Support client onboarding and administrative aspects of client care.

Health & Safety

• Act as the office Health & Safety Coordinator.
• Ensure the office complies with applicable workplace health, safety and fire regulations.

Events, Marketing & Business Development

• Organise staff events, away days, training sessions and firm celebrations.
• Coordinate logistics for conferences, networking events and professional engagements.
• Support the Directors with business development initiatives and the firm’s continued growth.

About You

Experience & Qualifications

• Previous experience in office management, operations or practice administration, ideally within a law firm.
• Experience supporting financial administration, HR and compliance processes.
• Strong working knowledge of Microsoft Office, including Word, Excel, Outlook and PowerPoint.
• Experience with legal practice management software, particularly Clio, would be advantageous.
• Familiarity with SRA compliance and legal sector regulatory requirements would be desirable.
• Experience coordinating workplace health and safety responsibilities would be advantageous.
• A degree or equivalent professional experience is desirable.



Skills & Competencies

• Highly organised:

   Able to manage competing priorities, deadlines and responsibilities efficiently.

• Proactive and resourceful:

   Anticipates needs, identifies pro…