Payroll Specialist and HR Assistant

The Payroll Specialist is responsible for processing employee payroll accurately and on time, maintaining payroll records, ensuring compliance with applicable federal and state regulations, and responding to employee questions regarding pay, deductions, and payroll-related matters.

Key Responsibilities

• Process weekly, biweekly, or monthly payroll accurately and within established deadlines.
• Review employee timesheets, attendance records, overtime, paid time off (PTO), and other payroll adjustments.
• Calculate wages, salaries, bonuses, commissions, tax withholdings, and other deductions.
• Maintain accurate payroll records and employee pay information.
• Ensure payroll compliance with applicable federal, state, and local wage and tax laws.
• Process new hires, terminations, salary changes, direct deposit updates, and other payroll changes.
• Reconcile payroll reports and assist with payroll tax filings and year-end reporting.
• Respond to employee questions regarding paychecks, deductions, tax forms, and wage discrepancies.
• Coordinate with HR and Finance to ensure employee records and payroll information are accurate.
• Maintain confidentiality of employee information and sensitive financial records.
• Assist with payroll audits and provide supporting documentation as needed.

Qualifications

• High school diploma or equivalent required; associate or bachelor’s degree in Accounting, Finance, Human Resources, or a related field preferred.
• Previous payroll or accounting experience preferred.
• Knowledge of payroll procedures, wage and hour regulations, and payroll tax requirements.
• Experience with payroll software and Microsoft Excel.
• Strong attention to detail, organizational skills, and ability to meet deadlines.
• Excellent communication and problem-solving skills.
• Ability to handle confidential information professionally.

Key Skills

• Payroll processing and reconciliation
• Data entry and recordkeeping
• Payroll compliance
• Timekeeping and attendance management
• Microsoft Excel and payroll systems
• Confidentiality and accuracy

Work Environment

This position works closely with Human Resources and Finance to ensure accurate employee compensation, timely payroll processing, and compliance with company policies and applicable laws.

Pay: $25.44 - $30.64 per hour

Benefits:

• 401(k)

Work Location: Remote