Web Content Coordinator

Job Title: Data Entry Coordinator / Digital Asset & Web Content Coordinator Job Description This contract role offers an opportunity to support a major website redesign by coordinating digital assets and web content for migration to a new platform. The Data Entry Coordinator / Digital Asset & Web Content Coordinator will review, organize, and prepare approximately 4,500 digital assets, ensuring accurate file naming, metadata, accessibility compliance, and thorough documentation. This position is ideal for someone who enjoys meticulous data work, content organization, and collaborating with a small communications team in a remote environment.

Responsibilities

• Support a comprehensive review and audit of existing website content and digital assets to enable a smooth content migration for a website redesign project.
• Review, organize, and categorize a large volume of digital assets, including images, videos, PDFs, and other content files, according to established structures.
• Rename files and write clear, consistent metadata in alignment with defined naming conventions and organizational standards.
• Create and update descriptive alt-text for visual assets to meet image accessibility requirements and improve user experience.
• Maintain detailed tracking documentation and progress reports using Microsoft Excel, ensuring accurate data entry, sorting, filtering, and status updates.
• Assist in identifying which assets should be retained, archived, updated, or removed as part of the content migration process.
• Document the organization and structure of the media library to support future website management and ongoing content maintenance.
• Work within and/or alongside WordPress and related content management tools to review, manage, and update website content.
• Collaborate closely with members of the communications team to ensure all assets are properly organized, labeled, and ready for migration.
• Perform quality assurance reviews of content records to verify consistency, accuracy, completeness, and adherence to standards.
• Apply information architecture, metadata, taxonomy, and file organization best practices when structuring content and digital assets.
• Communicate progress, issues, and recommendations clearly to team members, contributing to efficient project execution.

Essential Skills

• Experience in data entry, content administration, records management, digital asset management, or related administrative support functions.
• Experience working within WordPress or another Content Management System (CMS).
• Familiarity with image accessibility standards and the creation of accurate, descriptive ALT text.
• Proficiency in Microsoft Excel, including data entry, sorting, filtering, and tracking large datasets.
• Proficiency with Microsoft Office applications, including Outlook, Teams, and SharePoint.
• Strong organizational skills with exceptional attention to detail when handling large volumes of content and files.
• Ability to work independently while maintaining high levels of productivity and accuracy in a remote environment.
• Strong written communication skills for documenting processes, writing metadata, and collaborating with team members.
• Ability to type at a minimum speed of 40 words per minute, as verified by a typing test.
• Experience supporting website redesign or content migration projects.
• Experience managing large digital asset libraries.

Additional Skills & Qualifications

• Familiarity with image accessibility standards and ALT text creation, including best practices for describing visual content.
• Understanding of information architecture, metadata, taxonomy, and file organization best practices.
• Experience in communications, digital content management, marketing, graphic design, or website administration.
• Background in public health, nonprofit organizations, social sciences, political science, library science, or related fields is a plus.
• Comfort working with electronic filing systems and digital asset repositories.
• Strong sense of organization and ownership over tasks, with the ability to manage multiple priorities during a defined project timeline.

Work Environment This is a remote role based in the United States, with a preference for candidates in the DC/Metro area. The position is a contract assignment expected to last approximately 68 weeks, with the potential for extension based on project needs and performance. A full-time schedule …