Construction Admin Assistant (003 - 01439)

Looking for Philippines-based candidates

Job Role: Construction Admin Assistant

Compensation range: $900 AUD - $1,200 AUD / Monthly

Engagement type: Independent Contractor Agreement

Work Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.

Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you’ll be able to work from home.

Who The Client Is: The company is a carpentry and building contractor. In three years the business has grown to a crew of 10+ carpenters and apprentices, supported by subcontractors, delivering commercial and residential work for builders across the region, including large-scale facilities.

This is an exciting time to join and help set up the systems the business will grow on.

Role Overview: We’re looking for a proactive, quick-learning Construction Admin Assistant to become the owner’s right hand. You’ll keep the business organised behind the scenes, share our work on social media, support the owner day to day, and bring fresh ideas for working smarter, including with AI tools.

This role is designed to grow. As you get across the business, you’ll spot what needs doing next and help shape the role into something bigger

Key Responsibilities:

Social Media & Marketing

• Turn site photos from the owner into engaging posts with descriptive, on-brand captions
• Schedule and publish content across our social channels to build awareness with builders and clients
• Keep the website current with recent projects and business information

Business Administration & Document Management

• Build and maintain a clear, organized filing system for all business records
• Keep track of vehicle insurances, renewals, licenses and key expiry dates
• Maintain up-to-date employee records and information
• Handle data entry and general admin tasks as they come up

Compliance & Business Documents

• Finalize and polish the company capability statement
• Maintain, review and continually improve management plans and company policies
• Prepare documentation that supports tenders and builder prequalification

Recruitment Support

• Write and post job ads for carpenters, apprentices and site roles
• Organise applications, coordinate interviews and keep onboarding paperwork in order

Executive Assistant Support

• Manage the owner’s calendar, meetings and reminders
• Book travel, flights and accommodation
• Liaise with the accountant, suppliers and other external contacts as needed

Research, AI & Process Improvement

• Research AI tools and software that save time and streamline how the business runs
• Trial new tools, report back with recommendations and help implement the best ones
• Carry out research projects for the owner, such as commercial property and office space options
• Proactively suggest better ways of doing things across the business

Quoting & Financial Admin (Nice to Have)

• Assist with construction quotes, estimates and material orders
• Support financial admin in Xero, such as entering bills and tracking invoices

Requirements

Required Skills and Qualifications:

• 2-3+ years’ experience in an administration, virtual assistant or executive assistant role
• Excellent written and spoken English
• Strong organisational skills and attention to detail
• Confidence creating social media posts and writing engaging captions
• A proactive, self-starting mindset: you learn quickly, teach yourself new programs and take ownership of your work
• Reliable internet, a quiet workspace and availability during Australian Western Standard Time business hours

Nice to Have

• Experience in the Australian construction, building or trades industry
• Experience with construction quoting, estimating or material ordering
• Familiarity with Xero or financial admin
• Basic website editing skills (e.g. WordPress, Wix, Squarespace)
• Experience with AI tools such as ChatGPT, Claude or automation platforms
• Experience with safety management plans, capability statements or tender documents

Tools to use:

• Microsoft 365 or Google Workspace
• Microsoft Teams or Google Meet
• Meta Business Suite
• Canva
• Xero
• AI tools.

**Work…