Executive Assistant

About Devins Powerwash

Devins Powerwash is a fast-growing exterior cleaning company specializing in commercial and residential power washing, gutter cleaning, window cleaning, and holiday lighting.

The company was started by the CEO when he was just 18 years old and has grown into a team of 17 employees operating nine trucks across now at the age of 23. We are continuing to expand throughout Ohio and the surrounding region, with the long-term vision of becoming one of the largest privately owned exterior cleaning companies in the country.

Our three core values are:

• 1% Better Every Day
• Teamwork
• Professionalism

The CEO is a young, ambitious, and highly driven entrepreneur who moves quickly and manages many responsibilities. We are looking for an exceptional Executive Assistant who can help keep him organized, protect his time, manage important details, and maximize his daily efficiency.

About the Position

This is not a traditional administrative position where every day looks the same. You will work directly with the CEO and Owner, assisting with business responsibilities, communication, scheduling, sales support, data entry, travel arrangements, and other day-to-day business and personal needs.

The right person will become CEOs organizational right hand. You will ensure important tasks are completed, information is entered accurately, meetings are properly scheduled, potential customers receive timely follow-up, and he remains focused on the highest-value priorities for the company.

He is not looking for a short-term assistant. He is looking for a true right-hand Executive Assistant who wants to grow alongside him for the next 5–15 years as Devins Powerwash expands toward its goal of generating more than $100 million in annual revenue.

The right person will have the opportunity to take on greater responsibility, grow professionally, and become a key part of the company’s long-term success.

This position is ideal for someone who enjoys working in a fast-paced entrepreneurial environment, takes pride in staying organized, is highly comfortable with technology, and wants to learn how a growing company is built from the inside.

Primary ResponsibilitiesInbox and Communication Management

• Monitor, organize, and manage the CEO’s email inbox.
• Identify urgent emails and ensure important conversations receive timely responses.
• Draft and send professional emails on behalf of the CEO.
• Communicate with employees, customers, vendors.
• Organize emails, documents, and action items so responsibilities do not fall through the cracks.
• Create a daily, weekly, monthly task list.
• Follow up with individuals when information, decisions, or completed tasks are needed.
• Maintain a professional and consistent tone when communicating on behalf of the CEO.

Calendar and Schedule Management

• Manage the CEO’s daily, weekly, and long-term calendar.
• Schedule meetings, appointments, site visits, interviews, events, and company commitments.
• Prioritize the CEO’s schedule based on urgency and business impact.
• Prepare daily schedules, reminders, and priority lists.
• Protect focused work time while ensuring important people receive timely access.
• Anticipate scheduling conflicts and resolve them before they become distractions.
• Coordinate schedules with employees, customers, vendors, and other business contacts.
• Help ensure the CEO is focused on the highest-value use of his time.

Sales and Customer Follow-Up

• Assist with preparing commercial and residential quotes.
• Enter customer information, measurements, pricing, job details, and notes into company systems.
• Organize the information needed to create accurate proposals.
• Follow up with potential clients regarding open quotes and upcoming projects.
• Track customer communication and future follow-up dates.
• Help move sales opportunities through the company’s pipeline.
• Coordinate with the sales and operations teams when additional information is needed.
• Maintain accurate and up-to-date customer records.
• Help ensure no qualified opportunity is missed due to a lack of communication or follow-up.

Data Entry and Record Management

• Complete daily data-entry responsibilities accurately and on time.
• Enter and update customer, sales, job, vendor, and company information.
• Transfer information between emails, spreadsheets, documents, CRM platforms, and field-service software.
• Review entered information for accu…