Administrative Assistant (Office Automation)

Summary For more information on the Department of Justice and the United States Attorneys’ Offices, visit http://www.justice.gov/usao/.

This position is also being announced to All U.S. Citizens and Nationals under 27-ALM-13076555-DE Duties

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• If selected for this position, you will join a well-respected team in the Administrative Division that is responsible for overseeing and/or providing a wide variety of administrative support services to the district. The work includes providing a variety of routine administrative assistant services, maintaining office files and records, and performing office automation duties. Incumbent will serve as a back-up Information Receptionist.
• Responsible for administering a variety of routine USAO support activities.
• Producing a variety of documents using varied and advanced word processing software functions.
• Storing, retrieving, editing, and printing a variety of documents with complex formats such as graphics or tables within the text.
• Maintains office supplies and other commonly used items.
• Maintains adequate supplies in copy and mail rooms. Assists with operating a copy machine; collating and stapling materials; basic troubleshooting of copiers and printers.
• Assists with preparing travel authorization requests.
• Assists records management program IAW USAO policy.
• Serve as back-up Receptionist; receives visitors to the USAO and refers each visitor to the appropriate person or office; answering telephones and referring callers to staff members or taking messages as appropriate; receives and reviews incoming mail.
• Escorts a variety of authorized guests throughout USAO facility to perform contract functions.

Requirements Help

Conditions of employment

• You must be a U.S. Citizen or National.
• Initial appointment is conditioned upon a satisfactory pre-employment adjudication. This includes fingerprint, credit and tax checks, and drug testing. Continued employment is subject to a favorable adjudication of a background investigation.
• You must be registered for Selective Service, if applicable.
• If selected, you may be required to complete a one year probationary period.
• Time-in-Grade: Federal employees must meet time-in-grade requirements within 30 days after the closing date of this announcement.
• You must meet all qualification and eligibility requirements within 30 days after the closing date of this announcement and before placement in the position.

Qualifications Qualification Requirements: GS-5: To be eligible at the GS-5 level, you must have:

Specialized experience Applicant must possess one (1) full year of specialized experience equivalent to the GS-4 level. Specialized experience is defined as experience providing clerical support in an office setting, including managing front desk or general office operations (e.g., answering phones, assisting visitors, and handling mail); reviewing documents for accuracy and assisting with processing forms or requests; maintaining files and records; and utilizing automated software to prepare documents, reports, correspondence, and other related materials.

OR Education Four years of education above the high school level.

OR Combination of Education and Experience: Successfully completed post-high school education may be used to meet the total one year of specialized experience requirement equivalent to the GS-4 grade level. Only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience.

To be qualified, you must type at least 40 words per minute based on a 5-minute sample with three or fewer errors. (A typing test may later be required).

Interagency Career Transition Assistance Plan (ICTAP)- The ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in the announcement; and 3) you are found well-qualified for this vacancy. To be well-qualified, you must …