Paralegal / Legal Assistant

About Lepore Law

Lepore Law is a new and growing law firm devoted to representing homeowners associations, condominium associations, and other non-profit organizations throughout Oregon and Washington.

We serve as general counsel to over 120 associations, taking direction from and advising boards of directors. In doing so, we strive to be a “one-stop shop” for our clients’ legal needs. Our work includes corporate governance, covenant enforcement, collections, litigation, foreclosures, contracts, elections, real estate matters, and day-to-day legal advice.

Although the firm is new, our practice and most of our client relationships are well established. Our current team consists of the firm’s owner/partner attorney, an associate attorney, and two paralegal/legal-support professionals working from different locations. We operate as a closely connected team through regular communication, shared systems, and modern technology.

Our work is varied, practical, and meaningful. We help volunteer board members make sound decisions, resolve disputes, maintain common property and community amenities, enforce governing documents, and ensure that association expenses are allocated fairly among the owners who benefit from them.

The Position

We are seeking a highly organized, capable, and composed Paralegal / Legal Assistant to join our team.

This is a true combined role. The successful candidate will perform substantive paralegal work while also taking primary responsibility for several essential legal-assistant and client-service functions.

In particular, this person will generally serve as the first point of contact for people calling the firm. Responsibilities will include answering the firm’s main telephone line, routing calls, gathering information from prospective clients, scheduling consultations, responding appropriately to client questions, and handling initial communications from clients who may be concerned or upset about invoices or other issues.

Our Remote Work Arrangement

This position offers meaningful flexibility regarding where the employee works, provided that client needs, telephone coverage, deadlines, and office responsibilities are handled reliably.

The firm’s owner lives and works in Bend, our associate attorney works remotely from Salem, and the two paralegals work remotely from other Oregon locations.

Primary Responsibilities

Telephone, Intake, and Client Service

• Answering calls to the firm’s main office line during regular business hours;
• Determining the nature and urgency of incoming calls and routing them appropriately;
• Gathering initial information from prospective clients;
• Conducting preliminary conflict-check intake;
• Scheduling consultations, meetings, hearings, depositions, and conference calls;
• Serving as an initial point of contact for existing clients;
• Responding professionally to clients who have questions or concerns about invoices;
• Documenting calls and ensuring that follow-up assignments are communicated and completed;
• Communicating with association managers, board members, opposing counsel, courts, vendors, owners, and other parties; and
• Remaining calm, courteous, and professional during difficult or emotionally charged conversations.

Paralegal and Legal Support

• Drafting correspondence, notices, resolutions, pleadings, discovery documents, and other legal materials under attorney supervision;
• Reviewing and organizing declarations, bylaws, rules, contracts, correspondence, financial records, and litigation materials;
• Preparing document summaries, chronologies, exhibits, and attorney work files;
• Assisting with association governance, covenant enforcement, collections, litigation, and foreclosure matters;
• Filing documents with Oregon and Washington courts;
• Monitoring court deadlines, response dates, hearing dates, and other important time requirements;
• Maintaining calendars, task lists, and matter-management systems;
• Opening new matters and maintaining complete and orderly electronic files;
• Preparing engagement materials and routine client communications;
• Proofreading legal work for accuracy, grammar, formatting, and consistency;
• Assisting with billing, time-entry review, document management, and administrative projects; and
• Identifying unfinished tasks, following up proactively, and helping ensure that commitments are completed on time.

Collections and Debtor Communications

A substantial portion of our pract…