Executive Assistant

Benefits:

• Paid time off
• Parental leave
• Wellness resources

Location: Hybrid in Franklin, TN

Employment Type: Full-Time

Reports To: Senior Vice President of Operations

Salary Range: $65,000 – $75,000 DOE

About Us

D1 Sports Franchise, headquartered in Franklin, Tennessee, is a leading franchisor of class-based and one-on-one athletic performance training for scholastic and adult athletes across the United States. The Company has over 175 locations open with more than 200 locations in development. D1 has trained over 100 NFL Draft picks, 3,000 collegiate athletes, and over 100,000 scholastic athletes.

Position Overview

The Executive Assistant provides day-to-day administrative support to the Senior Vice President of Operations, helping keep schedules, communications, meetings, and follow-up activities organized and on track.

Working within the corporate HQ office, this role regularly coordinates with franchise owners, corporate team members, and other business partners on behalf of the SVP. The ideal candidate is organized, responsive, professional, and comfortable balancing shifting priorities while handling sensitive information with discretion.

This position focuses on executive administrative support and coordination. It does not oversee franchise operations or independently make operational decisions on behalf of the SVP.

Key Responsibilities

Executive Administrative Support

• Manage the SVP’s calendar, scheduling meetings, resolving conflicts, and adjusting priorities as needed.
• Coordinate internal meetings, franchisee calls, and other appointments, ensuring participants receive accurate details and relevant materials.
• Arrange business travel, including transportation, accommodations, and itineraries.
• Prepare and submit expense reports and assist with related administrative tasks.
• Draft, proofread, format, and organize correspondence, presentations, reports, and other documents.
• Maintain organized electronic files, contact lists, and administrative records.

Franchisee Communication and Coordination

• Serve as an administrative point of contact for franchisees seeking to schedule time with the SVP or connect with the appropriate corporate resource.
• Coordinate franchisee meetings, calls, and visits, including scheduling, meeting links, materials, and follow-up communication.
• Receive and route franchisee questions or requests to the SVP or appropriate team member.
• Track outstanding requests and follow-up items to help ensure timely responses.
• Communicate professionally and courteously with franchise owners while maintaining appropriate confidentiality.
• Recognize requests that require leadership attention and escalate them promptly rather than independently addressing operational concerns.

Meeting Preparation and Follow-Up

• Gather agenda items and prepare or distribute materials before meetings.
• Attend designated meetings to capture notes, decisions, and action items.
• Maintain a simple tracking system for assigned follow-up items, owners, and due dates.
• Send reminders and request status updates as directed by the SVP.
• Assist with logistics for operations team meetings, franchisee meetings, and occasional company events.

Corporate Office and Team Coordination

• Coordinate with corporate departments to gather information and support the SVP’s administrative needs.
• Assist with compiling routine updates, reports, and presentation materials using information provided by the team.
• Support occasional administrative projects and office coordination needs related to the operations department.
• Identify practical ways to improve scheduling, document organization, and administrative workflows.

Qualifications

Required

• 3-5 years’ experience in an executive assistant, administrative assistant, or comparable administrative support role.
• Strong organizational and time-management skills, with the ability to manage competing requests and changing schedules.
• Clear, professional written and verbal communication skills.
• Strong attention to detail and follow-through.
• Ability to handle confidential and sensitive information with discretion.
• Proficiency with calendar management, email, word processing, spreadsheets, presentation software, and virtual meeting platforms.
• Sound judgment in determining what can be handled independently and what requires the SVP’s attention.
• Professional, service-oriented approach whe…