Executive Administrative Assistant (Work From Home)

Persona is a recruiting and staffing company that hires exceptional people from 98 countries into full-time, long-term remote roles with the most ambitious companies on earth.

Our clients include Fortune 500 enterprises, fast-growing startups backed by Sequoia, Founders Fund, and Andreessen Horowitz, and high-performing companies of every size in between. We offer roles in project management, operations, finance, design, marketing, customer success, and more. Every hire is for a specific open position: one person, one dedicated client, built to last.

Every offer we make is for an open role with a single client — the kind of role that’s almost impossible to find on your own: industry-leading pay set against your experience and skill, real career growth, and a stable seat at a serious company, working from home, anywhere in the world.

Persona was founded in 2018 by two Stanford graduates on a simple idea: talent is everywhere, but opportunity isn’t. By recruiting globally for specific client roles, we’ve grown into one of the fastest-growing companies in the global staffing industry. Every applicant goes through the same steps, and each one is designed to let you show what you can actually do.

We hire people who care about the craft of their work, take ownership without being asked, and want to build a career rather than just hold a job. If that’s you, and one of our open roles fits, we’d like to meet you.

Role Summary

We are seeking an experienced, highly organized Executive Assistant to provide administrative and logistical support to senior leadership at a small biotechnology company. This role will support Executive Directors, Vice Presidents, Senior Vice Presidents, and the Chief Medical Officer (CMO), helping coordinate complex schedules, meetings, conferences, travel, and day-to-day administrative activities.

The ideal candidate has prior Executive Assistant experience at a small biotech company, strong organizational skills, and the ability to manage multiple priorities independently in a fast-paced, remote environment. You will work closely with the company’s existing Executive Assistant, who will supervise the role and retain overall responsibility for the CMO’s calendar and executive support.

This is a part-time remote position open to candidates based in Latin America and the Philippines, requiring approximately 20 hours per week, with a flexible schedule and an initial engagement of approximately nine months.

Key Responsibilities

Executive & Leadership Support

• Provide administrative support to Executive Directors, Vice Presidents, Senior Vice Presidents, and other senior leaders.
• Coordinate complex internal and external meetings, including large group sessions, recurring team meetings, and one-on-one appointments.
• Schedule meetings with investigators, key opinion leaders (KOLs), external experts, business partners, and other stakeholders.
• Assist with leadership team meetings, Executive Committee activities, Board of Directors meetings, and other governance-related scheduling.
• Support leadership offsites, team meetings, and ad hoc organizational activities.
• Route documents for signature and maintain accurate administrative records.

Conference & Stakeholder Coordination

• Coordinate administrative and logistical arrangements for conferences attended by senior leadership, Medical Affairs, Business Development, and the CMO.
• Organize conference schedules and meetings with investigators, KOLs, external experts, partners, and other stakeholders.
• Assist with conference-related gatherings, including KOL breakfasts, dinners, and group meetings.
• Manage invitations, RSVPs, reservations, event schedules, and related logistics.
• Maintain organized conference calendars and ensure leaders have accurate meeting information and supporting details.

CMO Administrative Support

• Provide administrative and logistical support to the CMO in coordination with the supervising Executive Assistant.
• Arrange domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries.
• Prepare, submit, and reconcile expense reports.
• Coordinate conference schedules, meetings, and other delegated administrative requirements.
• Assist with CMO calendar activities as requested while respecting the supervising Executive Assistant’s responsibility for overall calendar management.

General Administration & Project Support

• Support spec…