Office Manager

We are seeking an experienced Office Manager / EA/ Business Manager to provide office management support, EA and general business coordination.

As part of DBG Health, headquartered in Australia, we’re driven by a mission to deliver affordable and innovative solutions that enhance the wellbeing of millions of customers. With more than 1,500 dedicated professionals, we are leaders across pharmaceuticals, consumer goods, beauty, health and wellness, supported by a portfolio of trusted and market-leading brands.

Our Beauty division is home to leading brands including MCoBeauty, Esmi Skin Minerals, Nude by Nature, SunSkills and PONi Cosmetics, offering high-quality, accessible products that resonate with consumers both locally and internationally.

MCoBeauty’s expansion into the European market represents an important milestone in DBG Health’s international growth strategy. Renowned for its innovative, high-quality cosmetics and exceptional value, the brand continues to bring accessible beauty solutions to consumers across Europe. This achievement reflects our ambition to expand our global footprint and deliver industry-leading health and beauty brands to new markets around the world.

Be part of our exciting growth journey and shape the future of global health, wellness, and beauty. Soon, we’ll expand in this market further by launching Nude by Nature and Esmi Skin Minerals. Join a team that values creativity, innovation, and customer impact as we continue to grow and redefine what’s possible.

About the role:

We are looking for a highly organised, proactive and adaptable Office Manager / Executive Assistant to join our growing European team at DBG Health.

This is a varied and high-impact role, combining executive support with office management and business coordination across our London, Amsterdam and Berlin offices.

Working closely with the Executive General Manager, Europe, you will play a key role in ensuring the smooth running of daily operations, supporting leadership priorities and creating an efficient, collaborative and welcoming working environment.

The ideal candidate will be a natural problem-solver who thrives in a fast-paced environment, anticipates needs and is confident managing multiple priorities while building strong relationships across the business.

Applicants must have the legal right to work in the UK to be considered for this role.

Role & Responsibilities

Executive Support

• Provide proactive, high-level executive support to the Executive General Manager, Europe, including complex diary management, meeting coordination and prioritisation.
• Coordinate domestic and international travel arrangements, including flights, accommodation, itineraries, visas and expenses.
• Act as a trusted point of contact for internal and external stakeholders, ensuring effective communication and timely follow-up.
• Prepare high-quality presentations, briefing documents, reports and meeting materials for leadership meetings and business reviews.
• Coordinate meeting agendas, minutes and action tracking, ensuring key priorities and deadlines are progressed.
• Handle confidential and sensitive information with the highest level of discretion and professionalism.

Office Management & Operations

• Oversee the day-to-day operations of our European offices across London, Amsterdam and Berlin, ensuring a professional, organised and welcoming environment.
• Manage relationships with external suppliers and service providers, including IT, facilities and office suppliers.
• Coordinate office facilities, equipment, contracts and services to support operational efficiency.
• Partner with People & Culture and IT to coordinate onboarding and offboarding logistics, including workspace arrangements, access and equipment.
• Maintain office processes, documentation and policies, identifying opportunities to improve efficiency and the employee experience.
• Work with relevant teams to ensure office operations align with local health, safety and compliance requirements.

Business Coordination & Administration

• Support the planning and coordination of leadership meetings, company events, team offsites and business activities.
• Track key actions, timelines and priorities across leadership initiatives, ensuring effective follow-through.
• Support office budget management, invoice processing, purchase approvals and expense reconciliation in partnership with Finance.
• Manage corporate credit card expen…