Digital Records Assistant

Job Description

Niagara Machine, Inc. is seeking a detail-oriented and organized Digital Records Assistant to support daily administrative operations by maintaining accurate digital records, entering information into company databases, organizing electronic documents, and ensuring that business records are properly stored and accessible. The successful candidate will assist with document management, data verification, record updates, and general administrative tasks while maintaining confidentiality and accuracy.

Key Responsibilities

• Enter, update, and maintain company information in digital databases and electronic record systems.
• Scan, upload, label, and organize documents for easy retrieval.
• Review records for accuracy, completeness, and consistency.
• Verify information and correct data entry errors when identified.
• Maintain organized digital filing systems for invoices, purchase orders, reports, and other business documents.
• Retrieve and provide requested records to authorized employees and departments.
• Assist with converting paper documents into electronic formats.
• Perform routine data checks to identify duplicate, missing, or outdated information.
• Maintain confidentiality and follow company policies for handling sensitive business information.
• Support administrative teams with document preparation, filing, and recordkeeping.
• Prepare basic reports and spreadsheets as required.
• Perform other related administrative duties assigned by management.

Qualifications and Requirements

• High school diploma or equivalent required.
• Additional training or certification in office administration, information management, or data processing is an advantage.
• Previous experience in data entry, digital records management, filing, or administrative support is preferred.
• Basic computer proficiency and familiarity with Microsoft Word, Excel, and email applications.
• Ability to type accurately and manage digital documents efficiently.
• Strong attention to detail and organizational skills.
• Good written and verbal communication skills.
• Ability to follow instructions, meet deadlines, and work independently or as part of a team.
• Ability to handle confidential information responsibly.
• Willingness to learn company software, databases, and internal recordkeeping procedures.

Benefits

• Competitive annual salary based on experience and qualifications.
• Health, dental, and vision insurance, subject to company eligibility and plan availability.
• Paid time off and holidays in accordance with company policy.
• Retirement savings plan, if offered by the company.
• On-the-job training and professional development opportunities.
• Supportive and professional working environment.
• Opportunities for career growth within administrative and operations departments.
• Stable, full-time employment opportunity.
• Access to the tools and resources needed to perform assigned duties.