Clerical Assistant 3 - Loysville Youth Development Center

THE POSITION Join the Bureau of Juvenile Justice Services as a Clerical Assistant 3 and play a key role in maintaining essential records. In this position, you will support dedicated staff by managing critical time, attendance, and payroll records with precision and care. Your attention to detail directly ensures daily operations run smoothly and reliably. If you thrive on dependable responsibility and purposeful work, apply today to start a rewarding career in public service!

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DESCRIPTION OF WORK This position supports the Division of Administrative Services by managing timekeeping duties that ensure accurate payroll and attendance records. The role requires careful review, meticulous data entry, and helpful communication with staff. As a Clerical Assistant 3, you will perform the following duties:

• Record Review: Examine sign-in sheets for completeness and report inconsistencies to supervisors
• Data Entry: Enter leave, attendance, overtime, and schedule information into the employee time and attendance system
• Error Monitoring: Check error logs and reports to identify issues and make corrections
• Staff Support: Respond to employee questions about payroll or leave and provide needed information
• Record Maintenance: Maintain required documentation and update lists related to leave quotas and schedules
• General Office Tasks: Type correspondence, answer phones, file documents, fax items, and make copies as needed

Interested in learning more? Additional details regarding this position can be found in the position description .

Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week

• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.

• Hours can vary based on facility needs.

• Telework: After completing the probationary period, y ou may have the opportunity to work from home (telework) part-time up to 2 days per week. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Loysville, PA. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary:In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY Minimum Experience and Training Requirements:

• One year as a Clerical Assistant 2 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration) ; or
• One year of moderately complex clerical experience; or
• An equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement . For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

Legal Requirements:

• You must pass a background investigation.

• This position falls under the provisions of the Child Protective Services Law.

• Under the Law, a conditional offer of employment will require submission and approval of satisfactory criminal history reports including, but not limited to, PA State Police clearance, PA Child Abuse history clearance, and FBI Fingerprint clearance.

In accordance with the seniority provisions of the applicable collective bargaining agreement, this position was previously posted for seniority candidates. Since there were no seniority candidates, it is now open to all applicants.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be …