WFH Construction Estimator & Administrative Assistant (Passive Fire Protection)

Job Overview

We are seeking a detail-oriented Estimator & Administrative Assistant to support our passive fire protection projects and day-to-day business operations. The successful candidate will assist with preparing cost estimates and quotations, reviewing project requirements, calculating material quantities, and handling administrative tasks. This role requires a good understanding of construction processes, strong numerical and organisational skills, and the ability to follow established procedures and meet performance targets.

Schedule: Monday - Friday, 8:00 AM - 5:00 PM Australia Eastern Time (40 hours per week)

Responsibilities:

• Prepare cost estimates and quotations for passive fire protection projects.
• Review construction drawings, technical specifications, and scopes of work to determine project requirements.
• Perform quantity take-offs and calculate material quantities, labour costs, and other project expenses.
• Identify the materials and systems required for passive fire protection works, including fire stopping, fire-rated coatings, and fireproofing systems.
• Obtain and review supplier and subcontractor quotations to support accurate project costing.
• Prepare, organise, and maintain estimation documents, cost breakdowns, quotations, and other project records.
• Assist with data entry, document management, filing, and other administrative duties.
• Coordinate with internal teams, suppliers, and subcontractors to obtain information required for estimates and daily operations.
• Follow established estimation processes, company policies, and administrative procedures.
• Complete assigned tasks within required timeframes and meet management-defined KPIs.
• Provide general administrative and operational support to the growing construction and maintenance business.

Requirements:

• Previous experience in estimation, preferably in passive fire protection, fireproofing, fire stopping, or a related construction field.
• Basic to good understanding of passive fire protection systems, materials, and installation methods.
• Ability to read and interpret construction drawings, technical specifications, and scopes of work.
• Experience with quantity take-offs, cost calculations, and quotation preparation.
• Proficiency in Microsoft Excel and other standard office applications.
• Strong numerical, analytical, and organisational skills.
• Excellent attention to detail and accuracy when handling estimates and documentation.
• Ability to work independently, follow established procedures, and meet assigned KPIs.

Preferred Qualifications

• Experience estimating passive fire protection projects in commercial, industrial, or infrastructure settings.
• Familiarity with construction estimating or quantity take-off software.
• Experience coordinating with suppliers and subcontractors to obtain pricing.
• Relevant qualifications or training in construction, quantity surveying, estimating, or business administration.

Independent Contractor Perks

• Permanent work-from-home
• Immediate hiring
• Health Insurance coverage for eligible locations

Note

Please click the “Apply” button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

One application, multiple possibilities: When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we’ll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.