TEAM / ADMIN ASSISTANT

About Wovenlight WovenLight is creating a new category of investment firm. We combine traditional private equity investing with deep capabilities in AI and machine learning — in order to drive outsized value creation at our portfolio companies.

We do this as an “active co-sponsor”, co-underwriting deals with top-tier Private Equity firms and deploying our own in-house team of data scientists, engineers, and strategists to execute value creation projects at the companies we invest in. Investing across North America and Europe, we currently have four portfolio companies.

To execute our mission we are building an integrated team of world class data, investment, technology and operations professionals.

About The Role We are looking for a proactive and highly organised Team / Admin Assistant to join our Operations team, supporting our Deployment Strategy Principals and Directors. This is an exciting opportunity for someone who thrives in a dynamic environment, takes ownership of their work and enjoys being the person who makes everything run smoothly.

The role reports to the Office Manager, with responsibility for providing day-to-day administrative and operational support across the team. You will also provide holiday cover for the Office Manager.

Key Responsibilities Diary & Travel Management

• Complex diary management for Principal and Director level members of the Deployment Strategy team
• Arranging and coordinating domestic and international team travel, including flights, hotels and transfers
• Managing itineraries and ensuring all logistics are confirmed in advance

Administration & Office Support

• Providing administrative support to the wider team, including drafting correspondence, managing emails and handling day-to-day queries
• Providing holiday cover for the Office Manager, including facilities management and office operations
• Managing meeting room bookings, visitor registration and front-of-house coordination
• Ordering and managing office supplies, stationery and equipment
• Liaising with building management, IT support and external suppliers as required

HR & Onboarding Support

• Supporting the onboarding process for new starters, including preparing welcome communications, desk set-up and coordinating access passes and IT equipment
• Assisting with pre-employment administration including background checks, reference requests and right-to-work documentation
• Supporting probation and onboarding milestone tracking

Events & Culture

• Playing an active role in the social committee, helping to organise team events, celebrations and office initiatives
• Owning the coordination and management of team merchandise and promotional swag

Finance & Vendor Management

• Supporting with expenses processing and basic finance administration
• Assisting with vendor and supplier coordination, including IT equipment procurement and office services

Essential SKILLS & EXPERIENCE

• 2-3 years of experience in a similar administrative or team assistant role
• Excellent written and verbal communication skills, with strong attention to detail
• Highly proficient in Microsoft Office packages (Outlook, Word, Excel, PowerPoint, Teams)
• Experience with Slack and Notion, or similar collaboration tools
• Strong organisational skills with the ability to prioritise and manage multiple tasks simultaneously
• Proactive, self-motivated and able to work independently with minimal supervision
• Discreet and professional, with experience handling sensitive and confidential information
• Flexible and adaptable, comfortable working in a fast-paced and evolving environment

Desirable

• Previous experience in a professional services, financial services or technology environment
• Familiarity with finance and operations tools such as Xero, Float and Airtable (advantageous but not essential)
• Experience supporting senior stakeholders at Director or Partner level

Benefits

• 25 days annual leave, excluding bank holidays
• Office closed between Christmas and New Year — this does not affect your annual leave entitlement
• One paid day off to move house
• Pension: 9% total contribution (2% employee / 7% employer)
• Private Medical Insurance (PMI)
• Critical Illness cover
• Life Assurance
• Income Protection
• Business travel insurance
• Eye test reimbursement
• Salary sacrifice (Nursery & Cycle to Work)

LOCATION AND WORKING PATTERN This is a hybrid role b…