AU Property Management Virtual Assistant – Cirrus8

Are you a detail-oriented, tech-savvy real estate professional looking to advance your career in a fully remote role? We are seeking an experienced Australian (AU) Property Management Virtual Assistant with strong hands-on experience in Cirrus8 to support the backend operations of a growing Australian real estate business.

As a dedicated Property Management VA, you will play a key role in maintaining efficient property management operations, handling financial and administrative workflows, coordinating compliance requirements, and ensuring accurate portfolio reporting.

Your Core Responsibilities

• Financial & Invoicing Administration: Process automated invoices through Cirrus8, manage journal invoices, and assist with statutory invoice approvals and financial administration.
• Rent Reviews & Budget Management: Handle rent review tasks, annual outgoings reconciliation, budget preparation, and updates to actual year-to-date management fees.
• Compliance & Property Administration: Monitor compliance updates relating to insurance and service maintenance, prepare Form 6A and CTA/RSTA/Lessor Disclosure Statements, and manage other property-related documentation.
• Lease & Tenancy Management: Coordinate lease expiry and option letters, draft breach letters and alteration consent letters, and assist with tenant and property onboarding.
• Operations & Maintenance Coordination: Manage work orders, routine inspection hub tasks, management submissions, communications, and assignment hub tasks.
• Reporting & Portfolio Management: Generate monthly Property Management KPI reports, update routine inspection KPI filter dates, maintain property notes and PM lists, and manage portfolio dashboards.
• Database & Document Management: Organize and archive Cirrus8 folders, maintain accurate property records, update PM Concierge lists, and ensure administrative records are up to date.

Systems & Software Expertise

Familiarity with the following platforms is highly advantageous:

• Property Management & Financial Systems: Cirrus8, CirrusFM, VaultRE, Realworks.
• Property Research & Compliance: PriceFinder, CreditorWatch.
• Project Management & Collaboration: Monday.com, Google Workspace (Docs and Sheets).
• Design & Reporting Support: Canva.

Candidate Requirements

• Experience: Proven experience supporting Australian real estate agencies, particularly in property management administration and backend operations.
• Technical Expertise: Strong hands-on experience with Cirrus8 is highly preferred, along with familiarity with related property management systems and administrative tools.
• Industry Knowledge: Practical understanding of Australian property management workflows, compliance documentation, leasing administration, financial processes, and portfolio reporting.
• Core Capabilities: Excellent attention to detail, strong organizational skills, and effective written and verbal English communication.
• Work Setup: A reliable, secure, and high-speed home office setup suitable for uninterrupted remote work.

Pay: Php35,000.00 - Php40,000.00 per month

Benefits:

• Company Christmas gift
• Company events
• Promotion to permanent employee
• Work from home

Work Location: Remote