Remote Admin Assistant

About the role

We’re looking for a remote admin assistant to keep a busy executive’s personal life running on time. You’ll make sure bills get paid, appointments get booked, prescriptions get refilled, and the people and services around the household are coordinated, without anything slipping through the cracks.

Most of the job is staying ahead: knowing what’s due in the next two weeks, reminding him before it’s urgent, and handling the booking and follow-up yourself. Everything is tracked in Asana, and you’ll send a short status update every Monday.

What you’ll do
Reminders and life admin

• Track credit card and bill due dates, confirm autopay went through, and flag anything that needs his action
• Download monthly bank and card statements and file them in the right folder
• Keep his investment portfolio tracker up to date and make sure scheduled investment payments are made on time
• Remind him of birthdays ahead of time, suggest gifts within budget, and order and ship once he picks

Health and appointments

• Book and confirm dental and medical appointments, and add them to his calendar with the details he needs
• Manage prescription refills through online and local pharmacies so he never runs out

Household

• Keep the grocery and household reorder list current and place orders
• Care for his dog: grooming appointments, vet visits, food and supplies, and her flea and tick schedule
• Coordinate vendors and service providers: food delivery, cleaners, laundry, the building concierge and his personal trainer

Travel and dining

• Book flights and hotels based on his preferences, and set up the calendar entries and reminders for each trip
• Make restaurant reservations

Reporting

• Keep every task and record in Asana current
• Send a weekly status update in Slack: what needs his decision, what’s coming up, payments due, and anything overdue

What you’ll bring

• At least 2 years supporting a US-based executive or family as a remote PA or EA
• Clear, natural written and spoken English, and comfort calling US vendors, clinics and pharmacies
• Availability for 4 hours a day during Pacific Time business hours
• Experience booking travel and managing a calendar
• Discretion with financial, medical and personal information
• Strong follow-through: you remind before you’re reminded
• Working knowledge of Asana, Slack, Google Workspace and a password manager
• A reliable internet connection, a backup connection, and your own laptop

Pay: Php15,000.00 - Php20,000.00 per month

Work Location: Remote