Office Administrative Assistant

Office Administrative Assistant — Part-Time, Remote

Paul Boyle, Psychology, Inc. provides behavior consultation services for adults with developmental disabilities in Southern California. We are seeking an organized, detail-oriented Office Administrative Assistant to support our administrative team and leadership.

Pay: $26 per hour
Schedule: Monday–Friday, 10:00 a.m.–2:00 p.m. Pacific Time, with opportunities for additional hours
Location: Work from home; must reside in California

Responsibilities

· Manage calendars, monitor email, and coordinate and host virtual meetings.

· Review, organize, and archive client data; update client forms.

· Assist with billing and payroll preparation.

· Review reports for completeness using established checklists.

· Review session notes and follow up with staff regarding missing documentation or updates.

· Review and update facility Google Sheets and maintain organized folders in the Shared Google Drive.

· Communicate with the administrative and leadership teams through Google Chat.

· Send email updates to staff and facilities as directed.

· Support the clinical team with documentation preparation, organization, and follow-up, and perform additional administrative duties as assigned to support daily operations.

Qualifications

· Strong organizational, communication, and time-management skills.

· Excellent attention to detail and ability to follow checklists and meet deadlines.

· Proficiency with Google Workspace, Microsoft Word, Excel, OneDrive, and Zoom.

· Reliable internet access, a private workspace, and a reliable desktop or laptop computer; Windows operating system preferred.

· Ability to work independently, collaborate remotely, and handle confidential information with discretion.

· Previous administrative experience preferred; experience in behavioral health, healthcare, or developmental disability services is a plus.

· Reliable attendance and punctuality, with consistent availability Monday–Friday, 10:00 a.m.–2:00 p.m. Pacific Time, are required.

To Apply

Please submit your resume to [email protected].

Pay: $26.00 per hour

Expected hours: 20.0 per week

Work Location: Remote