Finance Reports Lead / Assistant to the Director of Client Accounting Services

JOB DESCRIPTION

Position: Finance Reports Lead / Assistant to the Director of Client Accounting Services

Department: Client Accounting Services

Employment Arrangement: Remote / Freelance

Position Summary

Responsible for overseeing the daily financial reporting operations of the Client Accounting Services Department, ensuring the timely preparation, review, and delivery of accurate financial information for multiple condominium and homeowners’ associations under management.

The position also provides direct administrative, operational, and accounting support to the Director of Client Accounting Services, assists in supervising accounting personnel, coordinates with internal departments, and supports financial planning, budgeting, and reporting requirements for community management and Boards of Directors.

Key Responsibilities

1. Financial Reporting and Review

• Lead and coordinate the preparation of monthly financial reports for assigned condominium and homeowners’ associations.
• Review financial statements, including Balance Sheets, Income Statements, General Ledgers, and supporting financial schedules.
• Monitor financial reporting deadlines and ensure the timely completion and submission of monthly reporting packages.
• Review financial information for completeness, accuracy, consistency, and compliance with established accounting procedures.
• Identify and coordinate the investigation and resolution of discrepancies, unusual balances, and reporting issues.

1. Budget Preparation and Financial Planning

• Manage and coordinate the preparation of annual operating budgets for multiple communities.
• Review historical financial information, operating expenses, revenue projections, and anticipated financial requirements.
• Prepare and present budget information for review and approval by community Boards of Directors.
• Assist in analyzing budget variances and provide relevant financial explanations to management.
• Support cash-flow analysis and financial projections to assist community financial planning.

1. Finance Team Leadership and Supervision

• Provide daily guidance, assistance, and operational support to accounting associates.
• Monitor team workloads, reporting assignments, and completion of assigned responsibilities.
• Assist accounting personnel in resolving complex transactions, accounting discrepancies, and reporting concerns.
• Coordinate accounting priorities and help maintain consistent reporting practices across assigned communities.
• Support the Director in monitoring overall team performance, productivity, and adherence to established deadlines.

1. Assistant to the Director of Client Accounting Services

• Provide direct operational and administrative support to the Director in managing departmental accounting activities.
• Assist in coordinating departmental priorities, pending accounting matters, and financial reporting requirements.
• Monitor and follow up on outstanding accounting issues requiring management attention.
• Consolidate financial information, operational updates, and reporting concerns for management review.
• Support communication and coordination between the Director, accounting associates, and other departments.
• Assist in maintaining continuity of accounting operations and addressing urgent departmental requirements.

1. Interdepartmental Coordination and Client Accounting Support

• Coordinate with Community Counselors and other departments regarding financial reports, accounting questions, and community-related concerns.
• Assist in resolving discrepancies involving assessments, collections, vendor payments, financial balances, and supporting accounting records.
• Facilitate the exchange of accounting information and supporting documentation among relevant departments.
• Respond to financial reporting inquiries and provide explanations or clarifications when necessary.
• Escalate significant accounting or operational concerns to the Director for appropriate action.

1. Financial Controls and Operational Compliance

• Support adherence to established financial reporting procedures, accounting policies, and internal controls.
• Review and monitor the resolution of accounting discrepancies affecting the accuracy of community financial statements.
• Coordinate follow-up on outstanding bank reconciliation matters and other account reconciliation concerns.
• Assist in maintaining adequate documentation supporting financial reports and accounting transactions.
• Ide…