Assistant Project Manager

1. Position Summary

The Assistant Project Manager supports the Project Manager in executing commercial and industrial fire protection projects from initiation through final acceptance. The role keeps projects organized, documented, and moving by handling day-to-day coordination, submittals, procurement tracking, and project records.

Reporting to the Project Manager, the Assistant PM works closely with designers, fitters, inspectors, vendors, and subcontractors, and serves as a secondary point of contact for AHJs, GCs, property owners, and engineers. The position builds the technical and management skills needed to grow into a full Project Manager role.

2. Core Responsibilities

• Support the Project Manager in running multiple fire protection projects at once, from kickoff to final acceptance.
• Assist in reviewing contracts, scopes, drawings, and specifications, and flag gaps or conflicts to the PM.
• Coordinate daily with designers, fitters, inspectors, vendors, and subcontractors on schedules, manpower, and deliveries.
• Update project schedules, budget logs, and material procurement trackers; follow up on purchase orders and delivery dates.
• Prepare, submit, and track shop drawings, permit applications, inspection requests, and approvals per local codes and NFPA requirements.
• Draft RFIs, change order requests, and submittal transmittals for PM review, and keep their logs current.
• Prepare billing support documents such as progress reports, schedules of values, and backup for pay applications.
• Maintain organized project files in Procore, Zoho, or similar tools, including meeting minutes, correspondence, and photos.
• Help track job costs (labor hours, materials, and subcontractor invoices) and report variances to the PM.
• Attend site walks, coordination meetings, and inspections as assigned, and record action items and follow-ups.
• Assemble closeout packages: as-built drawings, test certificates, warranties, O&M manuals, and turnover documents.
• Spot early signs of delays, conflicts, or budget issues and escalate them to the PM promptly.
• Act as a communication link between field teams and the office so everyone works from current information.

3. Required Skills & Qualifications

• Minimum 1–2 years of experience in fire sprinkler, fire protection, or construction project coordination
• Working knowledge of NFPA 13, 14, 20, and 25, with willingness to deepen expertise in local AHJ requirements
• Exposure to commercial and/or industrial construction projects
• Ability to read construction drawings and specifications
• Strong organizational skills, attention to detail, and clear written and verbal communication
• Ability to juggle multiple tasks and deadlines across several projects
• Proficiency in MS Office (especially Excel) and project documentation tools (Procore, Zoho, or similar)

Preferred:

• Degree or diploma in engineering, construction management, or a related field
• NICET Level I or II (Water-Based Systems Layout or Inspection & Testing), or progress toward certification
• Basic understanding of job costing, budgeting, and change order processes
• Familiarity with permitting and inspection processes in one or more jurisdictions

Pay: From Php30,000.00 per month

Benefits:

• Work from home

Application Question(s):

• Can you start immediately?
• How many years of Project Management experience do you have?
• Do you have any experience in Fire Protection or Construction Industry?

Work Location: Remote