Executive & Administrative Assistant

Benefits:

• Competitive salary
• Dental insurance
• Health insurance
• Paid time off
• Training & development
• Vision insurance

Employment Type: Full-Time Exempt

Location: Nashville, TN

Reports to: Executive Director Compensation:

Full-time salary commensurate with experience and responsibilities, expected to be approximately $45,000-$47,500 annually

Application Close: Friday, November 13, 2026

POSITION SUMMARY The Executive and Administrative Assistant provides cross-functional support to the Executive Director and Arts + Business Council of Greater Nashville broadly, helping organizational priorities, programs, events, and projects forward. Working directly with the Executive Director, this is a hands-on role for an organized, resourceful, and proactive professional who can manage details, solve problems, learn quickly, and shift comfortably between priorities.

The role will initially provide coverage for Volunteer Lawyers and Professionals for the Arts (VLPA) during an employee’s parental leave, including case intake and processing, volunteer coordination, communication, and related program responsibilities. Beyond VLPA, the Assistant will also support the Executive Director and staff across programs, events, development, communications, administration, and special projects. The ideal candidate demonstrates strong follow-through, curiosity, good judgment, and a willingness to figure things out. This is an early-career professional position with meaningful responsibility and the opportunity to contribute across the organization.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Organizational Support

• Provide administrative and project support to the Executive Director and across the organization, helping coordinate priorities, deadlines, and assignments.
• Assist with scheduling meetings, preparing materials, organizing information, capturing action items as needed, and managing follow-up to ensure commitments and next steps are completed.
• Help coordinate communication among staff, volunteers, partners, and other stakeholders.
• Conduct research, gather information, and prepare summaries or materials to support organizational projects and decisions.
• Maintain organized electronic files, documents, calendars, and physical records.
• Assist with incoming telephone calls, general email inquiries, correspondence, mail, and other communications; appropriately route questions requiring additional assistance.
• Support data entry and maintenance of organizational databases, contact lists, and records.
• Identify practical ways to improve processes, workflows, and systems.
• Assist with special projects and other administrative duties, as assigned.

Program + Event Administration

• Provide day-to-day administrative and program support for VLPA during the managing employee’s parental leave, including reviewing and processing intake forms and client screenings; maintaining case records; coordinating volunteer communications, scheduling, onboarding, and follow-up; and supporting volunteer recruitment, engagement, and recognition.
• Coordinate the monthly and quarterly Legal Clinics.
• Provide administrative and logistical support for ABC programs, events, workshops, trainings, and community initiatives through participant registration, scheduling, communications, materials, supplies, surveys, data collection, and follow-up.
• Coordinate with volunteers, facilitators, artists, venues, vendors, and program participants.
• Provide on-site administrative and logistical support as needed.

Cross-Functional Support

• Assist with development activities, including donor, member, sponsor, and partner records; acknowledgments and correspondence; sponsorship materials; mailings; invitations; and reports.
• Provide administrative assistance to operations and finance, as assigned.
• Assist with communications, including newsletters, announcements, program communications, website updates, event calendars, and other communications activities as needed.
• Support board and committee administration, including coordination, meeting materials, records, and follow-up.
• Perform other duties as assigned in support of the Arts + Business Council’s mission.

QUALIFICATIONS
Required

• High school diploma or equivalent; associate or bachelor’s degree preferred.
• Strong organizational and time-management skills, with excellent attention to detail.
• Excellent written…