Project Lead & Assistant to the Director of PAM CUT (Temporary)

Company Description

Hello, art person! We’re so glad you’re here.

When you think of an art museum, you might picture paintings or sculptures. But art is so much more than the “traditional” forms you’re used to seeing in galleries. Nobody knows that better than Portland. Our city is bursting with all kinds of art forms–from craft beverages and comic books to artisan chocolate and collectible sneakers. There’s no one way to make art, and there’s no one way to be an art person.

That’s why you belong here. We’re a place that has room for all kinds of art (and art people).

We are a dynamic institution with multiple locations. Adjacent to the Museum campus in downtown, Portland, PAM CUT // Center for the Untold Tomorrow is an inclusive, modern, and welcoming hub serving a broad range of artists and audiences across all media art. Also nearby is the nonprofit Rental Sales Gallery representing regional artists. Across the river, in SE Portland PAM CUT’s Tomorrow Theater embraces cinematic storytelling in all its form through unique one-night-only events.

Job Description

The temporary Project Lead & Assistant to the Director of PAM CUT at PAM CUT // Center for an Untold Tomorrow supports the Director with project management, communications, prioritization, problem-solving and high-level partnerships with artists, funders, as well as corporate and industry leaders.

This fast paced role is responsible for project support and complex administration in a creative environment, helping to organize and support the day-to-day and long-term planning for the programmatic, curatorial, communication, business, operations and financial needs of the Director’s office and project management across PAM and PAMCUT multiple locations.

In this role, you will

• Support the Director in key organization and administrative functions, including the day-to-day business of PAM CUT centering internal and external communication, organization, prioritization and project management in three different locations, including the Portland Art Museum, Center for An Untold Tomorrow headquarters and the Tomorrow Theater.
• Responsible for the special project coordination of core fundraising and financial initiatives including but not limited to The Tomorrow Theatre, Director’s upcoming programs & curatorial work, and the annual fundraiser - Cinema Unbound Awards- across multiple departments. Maintains records, key data and reports for Director and Senior Team leadership.
  • Specific to Cinema Unbound Awards:
    • Talent & Honoree Management: Manage honoree/presenter logistics and communications from booking through event day, including contracts, travel, accommodations, transportation, materials, schedules, and overall talent experience.
    • Creative & Event Deliverables: Coordinate internal and external creative partners and manage key event assets and deliverables, including the special appeal, video content, event visuals, sponsor/talent decks, and design handoffs.
    • Event & Show Execution: Lead internal staffing, rehearsals, talent movement, stage and back-of-house management, and day-of show flow to ensure speakers, honorees, and event elements are in place and on schedule.
• Working closely with the Director and Associate Dirs. of Operation and Programing, maps out the roles varia stakeholders will play and creates responsibility matrix, as well as goals, objectives and project success criteria for each project throughout departments as it pertains to the office of the Director.
  • Keep project management documents up-to-date and organized, including but not limited to list management, tracking documents, budgets, one sheets, press releases, contact sheets, timelines, and runs-of-show for all projects, programs, special programs and initiatives.
  • Maintain project management of special projects in concert with internal PAM CUT team, development/fundraising, communications, marketing, membership and create organizational calendars, Trello and correspondence to keep multiple departments/teams accountable.
• In direct contact with PAM CUT and PAM senior team leadership and departments, including the coordination weekly internal and PAM/PAM CUT cross-departmental meetings; Takes minutes/notes as needed and follows up on action items in reasonable time.
• Serve as the first point of contact for PAM CUT and professionally communicate on behalf of the Director with high-level stakeholders, including A-List inter…