Conveyancing Assistant

About Teams Squared:

We are a team augmentation company dedicated to connecting exceptional remote talent with global organizations.

We are seeking an experienced Conveyancing Assistant with strong expertise across UK residential and commercial conveyancing.

The ideal candidate will support conveyancers and fee earners across the full property transaction lifecycle, including file opening, client onboarding, searches, enquiries, contract preparation, exchange and completion, and post-completion work, while keeping clients, agents and other parties updated throughout each matter.

Experience working on UK conveyancing matters is essential. The successful candidate should be organised, detail-oriented and comfortable managing a busy caseload in Hoowla, working independently and to deadlines in a fully remote environment.

Responsibilities:

• Support conveyancers and fee earners on residential and commercial sale, purchase, remortgage and transfer of equity matters.
• Open new matters in Hoowla, issue client care documentation and complete client onboarding, including ID and anti-money laundering (AML) checks.
• Order, review and track property searches, and flag issues to the supervising conveyancer.
• Request and review title documents and HM Land Registry official copies.
• Prepare draft contracts, transfer deeds, and standard conveyancing forms and protocol documents for review.
• Raise and respond to pre-contract enquiries, and chase outstanding information from clients, agents, lenders and other parties.
• Prepare completion statements and assist with arrangements for exchange and completion .
• Assist with post-completion tasks, including Stamp Duty Land Tax (SDLT) returns and HM Land Registry registration applications.
• Provide regular, clear updates to clients, estate agents and other parties on matter progress.
• Maintain accurate, up-to-date matter files, task lists and records in Hoowla.
• Monitor key dates and deadlines to keep transactions progressing smoothly.

Qualifications:

• Degree or qualification in Law, or relevant conveyancing or paralegal training, is highly desirable.
• 1–3 years of conveyancing experience.
• Experience working on UK conveyancing matters is essential, with a sound understanding of the UK conveyancing process from instruction to post-completion.
• Experience with residential conveyancing; exposure to commercial conveyancing is advantageous.
• Hands-on experience using Hoowla case management software.
• Familiarity with property searches, title documents, HM Land Registry processes and SDLT.
• Understanding of client onboarding, ID and AML requirements in UK property transactions.
• Strong attention to detail and accuracy in preparing documents and forms.
• Strong organisational and time management skills, with the ability to manage multiple matters and deadlines.
• Excellent written and verbal communication skills in English, including confident communication with clients and estate agents.
• Ability to work independently and manage competing priorities in a remote working environment.

Benefits:

• Competitive compensation package in foreign currency
• Fully remote work
• Regular initiatives for training and professional development.

Note: Only shortlisted candidates will be contacted for further discussions.

Teams Squared is an equal opportunity employer, valuing diversity and inclusivity.