WFH Executive Assistant & EMR Admin (Medical Aesthetics)

Client Overview

Our client is a boutique medical aesthetics practice combining advanced clinical treatments with personalized spa experiences. Founded and operated by an experienced aesthetics professional, the practice is entering a key growth phase and building its core team to support expanding business operations.

Job Description

You will serve as the primary right hand to the founder, taking full ownership of daily administrative operations and executive support tasks. In this dynamic, all-rounder role, you will adapt to shifting priorities, manage critical operational details, and streamline workflows to free up the founder for strategic business growth. Meeting daily with leadership, you will execute high-impact tasks with independence and confidentiality.

Schedule

• Monday to Friday 9:00 AM to 6:00 PM Pacific Daylight Time, 40 hours per week

Responsibilities

• Executive & Operational Support: Conduct daily alignment meetings with the founder; manage executive calendars, scheduling, and email correspondence.
• Systems & Data Management: Maintain electronic medical records (EMR) systems with a high bar for accuracy; update business records across platforms.
• Team Collaboration: Utilize Google Workspace and Slack for seamless daily communication, task tracking, and cross-functional coordination.
• Workflow Adaptability: Handle diverse administrative tasks across multiple business functions, adapting rapidly to changing daily priorities.
• Business Efficiency: Proactively identify operational bottlenecks, solve administrative issues independently, and maintain client confidentiality at all times.

Must-Have Requirements

• Experience: Proven track record in executive assistant or administrative support roles.
• Tech Stack Proficiency: Strong hands-on experience with Google Workspace and Slack for team communication.
• Adaptability & Autonomy: Demonstrated ability to adapt quickly to shifting priorities, multitask in a fast-paced environment, and work independently.
• Communication Skills: Excellent written and verbal English communication skills with strong executive presence and discretion.

Nice-to-Have Requirements

• Prior experience working within medical, aesthetics, wellness, or healthcare environments.
• Direct hands-on experience using EMR, EHR, or patient management software platforms.
• Previous experience supporting founders, C-level executives, or small business owners.

Why Join This Team

• Work directly alongside the founder in a high-visibility, impactful support role
• Join a growing, boutique brand in the expanding medical aesthetics and wellness industry
• 100% remote work setup with broad operational exposure across all business functions
• Long-term growth potential as the business scales its core team and client base

Independent Contractor Perks

• Health insurance coverage for eligible locations
• Permanent work from home
• Immediate hiring

Note

• Please click the “Apply” button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

One application, multiple possibilities: When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we’ll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.