Senior Administrative Assistant

Job Overview

We are seeking a highly organised and proactive Senior Administrative Assistant to join our dynamic team. This role leads the day-to-day administration that keeps C&G Education’s referrals, local authority reporting and staff recruitment running accurately and on time.

The post holder will support the flow of our referral and recruitment process, acting as a key point of contact for parents, carers and other stake holders. The role requires a high level of accuracy, confidentiality and a commitment to safeguarding and promoting the welfare of children and young people.

Duties

• Review EHCPs received from local authorities and return paperwork within the required timescales
• Complete monthly reporting registers for local authorities, ensuring returns are accurate and submitted on time
• Maintain professional working relationships
• Maintain and update the referral tracker so that it accurately reflects the status of every referral
• Book assessment meetings with students and parents/carers, issuing confirmations and reminders
• Ensure referral information is shared with Designated Safeguarding Lead (DSL) or Deputy DSL for risk assessment where required
• Send application forms, role descriptions, person specifications and self-disclosure forms to prospective applicants, in line with the Safer Recruitment and Selection Policy
• Upload vacancies to Indeed and other agreed recruitment channels
• Coordinate shortlisting and book interviews with candidates and interview panels
• Prepare interview paperwork, including question sets, scoring sheets and identity check records
• Ensure no CV is accepted in place of fully completed application form
• Submit and track enhanced DBS check requests for all new team members
• Request follow up references, ensuring they meet C&G Education’s requirements
• Set up onboarding processes and issue new starter paperwork
• Organise and schedule inductions, including safeguarding induction
• Send out required training to new and existing staff and maintain training records, including annual safeguarding refresher training
• Set up work email accounts for new team members
• Set up and issue work phones, and maintain an accurate equipment log
• Maintain accurate, secure and up-to-date records across Nest
• Respond to enquiries promptly and escalate concerns to appropriate team members
• Comply with C&G Education’s Safeguarding and Child Protection Policy, and read Part One of Keeping Children Safe in Education (KSCIE) 2026
• Report any safeguarding concerns immediately to the DSL or DDSL
• Handle personal and sensitive information confidentially and in line with UK GDPR and the Data Protection Act 2018
• Promote equality, diversity and inclusion in line with the Equal Opportunities and Diversity Policy
• Complete all required training, including annual safeguarding refresher training
• Undertake any other reasonable duties appropriate to the grade of the post, as directed by the line manager

Pay: £26,000.00-£29,000.00 per year

Benefits:

• Company events
• Company pension
• Sick pay
• Work from home

Work Location: Remote