Administrative Assistant

Administrative Assistant

Clearance Level: Must be able to obtain an Active Secret Clearance to be considered due to the nature of the work. - Must be US Citizen

Location: Must be within 100 miles of Lexington, MA - This position is Hybrid, with a minimum of 3 days onsite presence required.

At Aquila Technology, you will see our team’s passion every day, whether we are building a robust, policy-compliant IT system or stress-testing a system to identify gaps and security vulnerabilities. To own the advantage, we ensure our team owns results and gets the work done right the first time by deploying smart, purposeful solutions that work. Aquila is the right people with the right skills driving the right outcomes. We call this the Aquila Advantage.

About the Role:

Aquila Technology is seeking a Administrative Assistant to join its team in support of one of the nation’s premier defense research organizations. Aquila Technology is seeking an Administrative Assistant / Talent Acquisition Coordinator to support recruitment and human resources operations. The ideal candidate will assist with interview scheduling, candidate communications, recruiting coordination, and administrative tasks while ensuring a seamless and positive experience for candidates, hiring managers, and HR teams.

Must Have:

• 3 years Administrative support experience
• 3 years Data entry experience
• 3 years Filing
• 3 years Meeting Management Skills
• 3 years Applicant Tracking Systems
• 3 years Adobe software (Acrobat, InDesign)
• 3 years MS Suite (Excel, ppt)
• Detail-oriented
• Strong Verbal and Written Communication
• Time Management

Nice to Have:

• Bachelor’s Degree
• Human Resource/Talent Acquisition experience
• SuccessFactors Recruiting Module

Responsibilities will include:

• Coordinate interviews and assist in scheduling, ensuring a smooth and professional experience for all parties.
• Provide general policy and employment information to candidates and employees.
• Assist with pre- and post-employment transactions including onboarding documentation

Administrative & HR Support:

• Support HRBP and Talent Acquisition team administratively, inclusive of processing of all employee actions, beginning with hiring and onboarding through the off boarding process.
• Support additional HR and recruiting initiatives as needed.
• Take notes in all meetings, distribute as required
• Create innovative solutions to help support team, promote efficiency, streamline processes
• Anticipate needs of the team, including management, and recommend solutions to keep team members on track

Qualifications:

• Organized & Detail-Oriented: You have excellent administrative skills, strong attention to detail, and the ability to manage multiple priorities.
• Tech-Savvy: Experience using applicant tracking systems (ATS) and proficiency in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint).
• Strong Communicator: You have great interpersonal and written communication skills, making interactions with candidates and hiring teams seamless.
• Proactive in your day to day work; go above and beyond, anticipating needs of the program and leadership and recommending updated processes and procedures
• HR Knowledge & Experience: A high school diploma (or equivalent) and at least 3 years of experience in an administrative role.

Preferred Qualifications:

• Previous experience supporting recruitment activities within a Human Resources department and/or experience providing recruiting support in an agency setting.
• Familiarity with automated resume tracking systems (Successfactors) and HR software

Benefits and Perks:
Aquila team members experience the opportunity to be part of a fast-paced, customer-focused, and technically innovative work environment. Aquila strives to deliver the best of the best in technical services to our customers. Candidates that possess a love for technical challenges, a desire to constantly learn, and the desire to establish themselves as critical players within a team will enjoy calling Aquila Technology home.

Our Perks Include:
PTO - 15 days (vacation/sick) 10 paid holidays - 6 standard (New Year’s, Memorial Day, Independence Day, Labor Day, Thanksgiving, and Christmas) - 4 floating holidays prorated based on your day of hire:

• 1.5 paid days, or 12 hours, for approved volunteer work
• 1 week of paid maternity/paternity LOA after 1 year of Full-time employment

**Tui…