Office Manager/Administrative Assistant

Theris delivers telepsychiatry and behavioral health care to senior-living communities across several states. We’re looking for an organized, dependable Office Administrator to support our Executive team and keep the business running behind the scenes. The role starts part-time and could become full-time.

Key Responsibilities:
Bookkeeping & Finance:

• Enter and code vendor bills and expenses in Bill.com / QuickBooks Online.
• Track receipts, staff reimbursements and payment follow-ups.
• Keep financial records and supporting documents organized.
• Pull and distribute AR/AP aging reports, balance sheets, income statements.

Recruiting & Human Resources:

• Post jobs, screen applicants and schedule interviews.
• Prepare and track offer letters, agreements and e-signatures.
• Maintain employee and contractor files and HR records.
• Assist in preparing and submitting payroll.
• Respond to employee inquiries.

Onboarding & Credentialing:

• Coordinate new-hire onboarding paperwork and checklists.
• Assemble provider credentialing and payer-enrollment packets (CAQH, NPI, Medicare) and track their status.
• Keep licenses, certifications and expiration dates current.

Business Administration & Vendor Relations:

• Help with business registrations and state filings for new entities.
• Follow up with vendors, insurers and service providers.
• Manage correspondence and keep shared files organized and confidential.

Requirements:

• 1–2+ years of office or administrative experience, ideally in a healthcare or behavioral health setting.
• 1–2+ years of HR/People Operations experience, ideally in a healthcare or behavioral health setting.
• Proficiency with Microsoft Office/Outlook and AI tools like Claude
• Indeed, BoldSign, and ADP experience preferred.
• QuickBooks, Acumatica, Navan, and Bill.com experience preferred.
• Strong organization, follow-through and attention to detail.
• Discretion with confidential HR, financial and health information.
• Credentialing experience is a plus.

Job Type: Part-time (20hrs per week), could become full-time

Pay: $17.00 - $19.00 per hour

Work Location: Remote