Assistant Company Secretary

About Columbia Threadneedle Investments Working at Columbia Threadneedle Investments you’ll find growth and career opportunities across all of our businesses.

We’re intentionally built to help you succeed. Our reach is expansive with a global team of 2,300 people working together. Our capability is diverse with more than 550 investment professionals sharing global perspectives across all major asset classes and markets. Our clients have access to a broad array of investment strategies, and we have the capability to create bespoke solutions matched to clients’ specific requirements. Our unwavering focus on our clients and strong financial foundation connects each of our enterprise businesses — Ameriprise Financial, Columbia Threadneedle Investments and RiverSource Insurance and Annuities.

Job Description Where you’ll fit in & what our team goals are…

An opportunity for a qualified governance professional to join the UK Company Secretarial team as an Assistant Company Secretary. The scope of your role will be UK and international subsidiary and fund boards, plus support to committees, where relevant. Your role will also involve governance related project work, when the opportunity arises.

How you’ll spend your time…

Required The role will primarily support the Group’s subsidiaries, providing high quality, efficient support to UK and ex UK entities (regulated and unregulated) and their branches, and committees. Primarily the candidate will be required to:

Act as lead company secretary to subsidiary Boards, LLPs and Committees

Prepare agendas in consultation with the respective Chairs, and assemble and distribute Board, Committee and Shareholder packs in electronic format

Attend and minute Board meetings, shareholder meetings and other committee meetings

Prepare action lists and co-ordinate the timely follow up of actions, including execution of documents according to local requirements

Attend and contribute to any pre-meetings in advance of Board meetings

Support working with the General Counsel’s Organisation ensuring compliance with statutory and regulatory requirements, the articles of incorporation (or equivalent) and with good corporate governance practices

Arrange relevant statutory filings, maintain local statutory records as necessary and checklists of filing requirements in multiple jurisdictions (including for branches) and liaise with external company secretaries / external service providers as needed

Assist with maintenance of the Group’s statutory registers via Diligent Entities

Additionally, the role will support the organisation’s general legal and regulatory compliance functions as required, for example:

Maintain various corporate governance charts, guides, policies and terms of reference

Provide general assistance on group wide projects as and when needed

Contributing to team meetings and assisting the team in continuously improving processes and governance practices

To be successful in this role you will have…

Must be a qualified governance professional or qualified solicitor.

Previous demonstrable board support experience, ideally in Financial Services and maintaining corporate filings, ideally in multiple jurisdictions

Good knowledge of applicable laws, governance codes and regulations

The candidate must be able to demonstrate accuracy and attention to detail; be proactive, a self-starter, and extremely well organised

Fluent business English will be needed.

Working within a global financial services group ideally including matrix management

Using electronic board packs and company filing databases (e.g. Diligent Entities, Nasdaq Board Vantage and similar software)

Minuting board meetings

Corporate actions

Subsidiary governance

In-Office Collaboration

We are a client-centric, relationship-based business. Working together, in-person, is foundational to how we achieve results. By fostering a culture of face-to-face collaboration, idea sharing, productivity and personal connection, we deliver for our stakeholders — clients, advisors, employees and shareholders. Our employees work in the office at least four (4) days per week, with flexibility to work from home one (1) day per week. Some roles may require additional in-office time or different in-office expectations, and specific requirements will be discussed…