Executive Assistant - onsite 5 days a week in boston

Please share your resume to [email protected] 

Suman Dabbeta Sr. Recruiter Yoh

https://www.linkedin.com/in/sumandabbeta/ 

The Executive Assistant provides high-level administrative support to five Operating Partners, ensuring seamless coordination of schedules, travel, communications, and operational activities. This role requires exceptional organizational skills, attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate is proactive, resourceful, highly collaborative, and comfortable serving as a key point of coordination among executives, internal teams, and external contacts. This position is based in the office five days per week, with eligibility for an alternating work-from-home Friday schedule. Key Responsibilities Executive Support

• Manage complex calendars for five Operating Partners, including scheduling internal and external meetings across multiple time zones.
• Coordinate and prioritize meeting requests, ensuring effective use of executive time.
• Prepare meeting materials, agendas, and supporting documentation as needed.
• Serve as a trusted administrative partner by anticipating needs and proactively addressing scheduling conflicts.

Travel Coordination

• Arrange and manage domestic and international travel, including flights, hotels, ground transportation, and detailed itineraries.
• Monitor travel plans and provide support for last-minute changes, delays, cancellations, and other travel disruptions.
• Maintain availability outside of standard business hours when urgent travel issues arise.

Expense Management

• Prepare, reconcile, and submit expense reports accurately and in a timely manner.
• Track and manage executive expenses in accordance with company policies.

Team Collaboration

• Partner closely with other Executive Assistants to coordinate executive schedules, group travel arrangements, meetings, and events.
• Leverage administrative team resources to ensure seamless support and coverage during periods of high activity or absences.
• Foster strong working relationships across the organization.

Qualifications Required Skills & Experience

• 5+ years of executive administrative support experience, preferably supporting multiple senior executives within a Private Equity firm.
• Experience coordinating complex domestic and international travel arrangements.
• Proven ability to manage multiple calendars and competing priorities simultaneously.
• Strong expense management and reporting experience.
• Exceptional organizational skills and meticulous attention to detail.
• Ability to remain calm and responsive in time-sensitive situations, including travel-related emergencies.
• Demonstrated ability to work independently while collaborating effectively within a team environment.
• Excellent verbal and written communication skills.
• High degree of professionalism, discretion, and confidentiality.

Advanced technical proficiency with:

• Microsoft Outlook
• Microsoft Teams
• Microsoft Word
• Microsoft Excel
• Calendar and expense management systems

Estimated Min Rate $73500.00 Estimated Max Rate $105000.00

What’s In It for You? We welcome you to be a part of the largest and legendary global staffing companies to meet your career aspirations. Yoh’s network of client companies has been employing professionals like you for over 65 years in the U.S., UK and Canada. Join Yoh’s extensive talent community that will provide you with access to Yoh’s vast network of opportunities and gain access to this exclusive opportunity available to you. Benefit eligibility is in accordance with applicable laws and client requirements. Benefits include:

• Medical, Prescription, Dental & Vision Benefits (for employees working 20+ hours per week)
• Health Savings Account (HSA) (for employees working 20+ hours per week)
• Life & Disability Insurance (for employees working 20+ hours per week)
• MetLife Voluntary Benefits
• Employee Assistance Program (EAP)
• 401K Retirement Savings Plan
• Direct Deposit & weekly epayroll
• Referral Bonus Programs
• Certification and training opportunities

Note: Any pay ranges displayed are estimations. Actual pay is determined by an applicant’s experience, technical expertise, and other qualifications as listed in the job description. All qualified applicants are welcome to apply.

Yoh, a Day & Zimmermann company, is an Eq…