Executive Assistant

Job Overview

We are seeking a highly organized, proactive, and strategic Executive Assistant (EA) to support our Executive Director (ED) as we enter an exciting phase of growth. The ideal candidate is not just a calendar manager, but a strategic gatekeeper and force multiplier who handles administrative complexities, streamlines internal communications, and helps manage relationships with key donors, board members, and community partners.

Responsibilities

• Maximize ED Efficiency: Manage the Executive Director’s complex schedule, prioritizing requests to ensure their time is focused on critical growth initiatives and fundraising.
• Inbound Management: Act as the primary point of contact for internal and external constituencies on all matters directing to the ED, screening emails and phone calls.
• Travel Coordination: Arrange detailed travel itineraries, agendas, and expense reports for fundraising trips, conferences, and site visits.
• Strategic Follow-through: Track action items and deadlines resulting from leadership meetings to ensure projects stay on schedule.
• Document Preparation: Draft, proofread, and format high-level correspondence, grant reporting notes, presentations, and organizational updates.
• Database Hygiene: Help maintain clean records of key contacts, donors, and partners in the organization’s CRM (e.g., Salesforce, HubSpot, or Little Green Light).

Experience

• Experience: 3+ years of experience supporting C-suite executives, preferably within a nonprofit or social impact setting.
• Communication: Exceptional written and verbal communication skills; ability to represent the organization professionally to high-net-worth individuals and corporate partners.
• Tech Savviness: Proficiency with Google Workspace or Microsoft Office 365, project management tools (Asana, Monday.com, or Trello), and nonprofit CRM databases.
• Discretion: Proven ability to handle highly confidential information with absolute discretion and emotional intelligence.
• Adaptability: A problem-solving mindset with the ability to pivot quickly in a fast-paced, evolving grassroots or growing environment.

Join our dynamic team as an Executive Assistant where your organizational expertise will directly contribute to our organization’s efficiency while providing rewarding opportunities for professional growth!

Pay: $19.00 - $23.00 per hour

Expected hours: 5.0 – 7.0 per week

Work Location: Remote