Executive Assistant - WFH Flex on Fridays (C-Suite Support; $70k)

Executive Assistant

Location: Harrisburg, PA; Primarily onsite with potential flexibility to WFH on Fridays

Salary: $65,000-$70,000

Benefits: Medical, Dental & Vision, HSA, Life, Disability, 401k, 3 weeks PTO, Paid Holidays

Job Type: Full-Time

Typical Hours: Monday-Friday, 8 AM – 5 PM

Start Date: ASAP

[HYBRID] Executive Assistant Description

Our client is looking for an Executive Assistant to support a senior executive in Harrisburg, PA. About 70% of your time will focus on traditional EA responsibilities, including calendar management, travel coordination, and day-to-day executive support. The remaining 30% will involve special projects and additional administrative support across the organization. This is a role where judgment, resourcefulness, and the ability to stay one step ahead will matter just as much as traditional administrative experience. Priorities can shift quickly, so we’re looking for someone who can think on their feet, navigate competing requests, and work independently while keeping the executive informed and aligned on priorities. You’ll need to be comfortable representing the executive to others, knowing when to push back, and using good judgment to manage their time effectively. Personality is important here, too. We’re looking for someone polished and professional, but also personable, confident, and, of course, someone with a good sense of humor.

[HYBRID] Executive Assistant Responsibilities

• Provide executive support, including calendar and meeting management

• Manage a dynamic calendar, balancing shifting priorities and last-minute requests

• Resolve scheduling conflicts and prioritize competing demands to protect executive time

• Serve as a trusted contact for internal and external stakeholders

• Coordinate business travel, accommodations, transportation, and related logistics

• Prepare correspondence, presentations, reports, and confidential materials

• Coordinate leadership meetings, including schedules, materials, and logistics

• Support cross functional meetings, events, and coordination across departments

• Maintain records, contact information, meeting details, and related documentation

• Coordinate team administration, including reports, expenses, and document management

• Track commitments, deadlines, and action items to ensure timely follow up

• Support special projects and ad hoc initiatives requiring coordination and follow through

[HYBRID] Executive Assistant Qualifications

• 3+ years of executive assistant experience

• Experience working in a fast-paced, dynamic environment where priorities can shift quickly

• Demonstrated experience across a wide range of administrative functions

• Strong professionalism, polished communication, and a confident presence