Executive Assistant (4702C) - College of Engineering

Executive Assistant (4702C) - College of Engineering About Berkeley

At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

As a world-leading institution, Berkeley is known for its academic and research excellence, public mission, diverse student body, and commitment to equity and social justice. Since our founding in 1868, we have driven innovation, creating global intellectual, economic and social value.

We are looking for applicants who reflect California’s diversity and want to be part of an inclusive, equity-focused community that views education as a matter of social justice. Please consider whether your values align with our Guiding Values and Principles , Principles of Community , and Strategic Plan .

At UC Berkeley, we believe that learning is a fundamental part of working, and provide space for supportive colleague communities via numerous employee resource groups (staff organizations). Our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our full-time staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. Find out more about how you can grow your career at UC Berkeley.

Departmental Overview

The College of Engineering at UC Berkeley is recognized for its educational and research excellence, consistently ranking among the top three engineering colleges in the United States. With more than 220 regular faculty members, 2,100 graduate students and 3,200 undergraduate students located in seven academic departments, Engineering is the second largest college on the Berkeley campus. A multiunit Dean’s Office provides administrative, student services, development and capital projects services. CoE occupies 12 buildings on the Berkeley campus and has extensive facilities at the Richmond Field Station.

This position involves providing administrative oversight for an executive, including the coordination of communications and pertinent data among a group of the executive’s subordinate management staff. The Executive Assistant performs and/or oversees special projects or assignments that are sensitive or complex in nature, requiring a high level of independence and initiative in execution and implementation. S/he handles details and oversees work of a highly confidential and critical nature to support the executive on matters of significance.

The Executive Assistant assists in the administrative oversight of an executive, including the coordination of communications and pertinent data among a group of the executive’s subordinate management staff. Performs and/or oversees special projects or assignments that are highly sensitive or complex in nature, requiring a high level of independence and initiative in execution and implementation. Handles details and oversees work of a highly confidential and critical nature to support the executive on matters of significance.

Responsible for developing, interpreting, and implementing financial concepts for financial planning, resource planning (dollars), and control of organizational budget. May analyze and prepare recommendations for financial plans, including annual resource allocations, future requirements, and operating forecasts.

Application Review Date

The First Review Date for this job is: July 1, 2026 - Open until filled

Responsibilities

Oversees and ensures the daily administrative operations run smoothly for the CoE Dean’s Office. Managing the calendar for the Dean, Executive Associate Dean and additional leadership members on an as needed basis. Preparation for on site meetings in 3 different conference rooms. Work with Deans office team to create procedures and protocols for managing the office. Ensures Dean and Executive Associate Dean have all documents necessary for related meetings. Maintain digital documents and files for the Dean’s office. Prepares responses and escalates urgent requests; researches, compiles and summarizes issues, policies and topics; provides background information, and briefing materials for the Dean’s office. Participates in the development and implementation of efficient and effective systems for managing information, project…