Executive Assistant to Managing Partner

About McCarthy Hansen & Company LLP

McCarthy Hansen & Company LLP is one of Canada’s leading family law firms, based in Toronto and serving clients across Ontario. For nearly 20 years, we have built a reputation for excellence in advocacy, handling some of the most complex and sensitive family law matters. Our team of more than 50 lawyers and legal professionals shares a collaborative approach to both our work and our workplace. Our culture is grounded in excellence and genuine respect for one another.

About the Role

We are seeking an exceptionally organized, proactive and adaptable Executive Assistant to support our Managing Partner. This is a high trust role for someone who anticipates needs, brings order to a fast moving schedule and is comfortable managing both sophisticated professional commitments and select personal logistics.

Key Responsibilities

• Proactively manage the Managing Partner’s complex and frequently changing calendar, coordinating client matters, court appearances, internal meetings, professional commitments and personal appointments.

• Anticipate scheduling conflicts, priorities and deadlines, maintaining effective bring-forward and reminder systems to ensure commitments and follow-ups are managed seamlessly.

• Proactively manage and triage the Managing Partner’s inbox and telephone communications, identifying urgent matters, coordinating follow-up and ensuring clients and internal teams receive timely responses.

• Support the day-to-day organization of the Managing Partner’s practice, helping to keep client matters, priorities, follow-ups and internal workflows moving forward and ensuring outstanding items are appropriately tracked and addressed.

• Coordinate meetings, court appearances and other engagements, including invitations, locations, virtual links, travel time and supporting logistics.

• Manage professional commitments, including association activities, speaking engagements, registrations, travel arrangements and CPD tracking.

• Coordinate business and personal travel, accommodations, appointments, reservations, events and other executive logistics.

• Provide trusted personal administrative support and occasional assistance with errands and other day-to-day matters.

• Act as a highly organized extension of the Managing Partner, anticipating needs and exercising sound judgment in managing confidential professional and personal matters.

What You Bring

• Significant experience supporting a senior executive, partner or other senior professional; experience in a law firm or professional services environment is strongly preferred.

• Exceptional calendar management, prioritization and organizational skills, with the ability to manage multiple moving pieces without losing sight of detail.

• A proactive mindset: you notice what needs to happen next and take appropriate action without waiting to be asked.

• Strong written and verbal communication skills and a polished, service oriented approach with clients and colleagues.

• Sound judgment, discretion and maturity when handling sensitive and confidential information.

• Comfort working in a fast-paced environment where priorities can shift quickly.

• Strong technology skills, including Microsoft Outlook and the Microsoft 365 suite; familiarity with legal practice management tools is an asset.

• A collaborative approach and a genuine willingness to pitch in where needed.

Total Compensation & Benefits

MHC offers a competitive total compensation package designed to support our team professionally and personally. In addition to base salary, the package includes:

• Comprehensive health, dental and vision benefits.

• Paid vacation and personal days

• Monthly cell phone allowance

• Quarterly wellness stipend

• Hybrid work arrangement, including the opportunity to work from home

Pay: $75,000.00-$85,000.00 per year

Experience:

• Law Office : 3 years (preferred)

Work Location: Hybrid remote in Toronto, ON M4T 2Y7