Administrative Assistant

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Administrative Assistant responsibilities include meeting arrangements, preparing reports and maintaining appropriate filing systems, HR functions and assistance, purchasing functions, day to day office problem management, will report to CEO directly, other administrative functions needed to run the company daily. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you have previous experience an Executive administrative assistant and/or some personnel management experience and skills, familiarity within medical field, we’d like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities

• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Assist in HR needs and candidate searches, conduct interviews and create new employee files
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Skills

• Proven experience as an administrative assistant or office admin assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and oral communication skills both in English and Spanish
• Strong organizational skills with the ability to multi-task
• College degree or at least 30 college hours; additional qualification with an Administrative assistant diploma or Secretarial Courses diploma will be a plus.
• Willing to work from home if needed or to continue doing unfinished task for the day
• Pleasing personality and easy to get along with others.
• Problem solver and displays lot of common sense

Job Type: Full-time

Pay: $18.00 - $21.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Education:

• Associate (Preferred)

Experience:

• Microsoft Office: 3 years (Preferred)
• Gen Office Assistant: 2 years (Preferred)
• Administrative experience: 3 years (Required)

Language:

• Spanish (Required)

Work Location: In person