Virtual Executive Assistant

About The Company Zirtual is a renowned company dedicated to promoting work-life balance by providing clients with highly skilled, experienced remote assistants for both personal and professional needs. The organization prides itself on delivering efficient, proactive, and high-quality support that exceeds client expectations. Zirtual’s commitment to excellence and flexibility makes it an ideal partner for busy professionals seeking reliable assistance in managing their daily tasks and operational workflows. The company fosters a collaborative and supportive environment, empowering its assistants to deliver personalized service while maintaining independence and professionalism.

About The Role The Executive Assistant at Zirtual plays a pivotal role in supporting busy professionals by managing schedules, communications, and administrative operations. As a key member of the team, the Executive Assistant serves as the primary point of contact for assigned clients, ensuring seamless coordination across various tasks and responsibilities. This role requires a high level of organization, attention to detail, and the ability to prioritize multiple tasks efficiently in a fast-paced environment. The Executive Assistant will work independently, with guidance and support from an Account Supervisor, to uphold the company’s standards of excellence. Responsibilities include calendar management, email and communication oversight, travel and event coordination, and operational support. The position offers the flexibility of remote work, with availability during scheduled business hours, and provides an opportunity to support a diverse range of clients, including entrepreneurs, executives, and small business owners.

Qualifications

• Associate’s or Bachelor’s degree in Business Administration or a related field, or equivalent work experience
• 2–4+ years of experience as an Executive Assistant, Administrative Assistant, or similar role
• Experience supporting multiple clients or executives preferred
• Typing speed of at least 50 WPM with high accuracy
• Proficiency in Google Workspace and/or Microsoft Office Suite
• Experience with calendar management tools such as Google Calendar or Outlook
• Familiarity with project management and CRM tools like Asana, Trello, ClickUp, Zoho, or Salesforce
• Strong communication skills, both written and verbal
• Ability to work independently in a remote setting while maintaining professionalism and confidentiality
• Reliable high-speed internet, computer, and phone
• Availability during business hours (PST or EST, Monday–Friday), unless otherwise specified
• Preferred: Bilingual abilities in English/French and/or Spanish; experience supporting executives, entrepreneurs, or small business owners

Responsibilities

• Manage and coordinate complex calendars and appointments across multiple time zones
• Schedule meetings, calls, and events, proactively resolving conflicts
• Monitor and respond to emails, draft correspondence, and prioritize communications for timely follow-up
• Serve as a liaison between clients and internal/external contacts to facilitate smooth communication
• Prepare documents, presentations, and reports as required
• Handle data entry, organize files, and maintain detailed client profiles
• Assist with travel arrangements, including booking flights, hotels, and transportation, and creating detailed itineraries
• Coordinate virtual and in-person meetings or events, ensuring all logistics are managed effectively
• Support day-to-day business operations by conducting research, tracking tasks, and identifying process improvements
• Send weekly usage reports and follow Zirtual’s best practices for client support

Benefits

• Flexible remote work environment
• Opportunity to support a diverse range of clients and industries
• Competitive compensation based on client plans, with earning potential ranging from $1,500 to $3,800 per month
• Professional growth and development opportunities
• Supportive team environment with ongoing guidance from Account Supervisors
• Work-life balance promoting a healthy, productive remote work lifestyle

Equal Opportunity

Zirtual is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and contractors. We do not discriminate based on race, ethnicity, gender, age, sexual orientation, disability, or any other protected characteristic. We encourage …