Assistant Bookkeeper and Payroll Specialist

Job Overview

We are seeking a proactive and detail-oriented Assistant Bookkeeper and Payroll Specialist to join our dynamic finance team. This role offers an exciting opportunity to contribute to the accurate management of financial records, support payroll processing, and ensure compliance with accounting standards. You will play a vital part in maintaining the integrity of our financial data, assisting with account reconciliations, and supporting various accounting functions that keep our organization running smoothly. If you thrive in a fast-paced environment and have a passion for precision and financial accuracy, this position is perfect for you!

Responsibilities

• Assist with day-to-day bookkeeping tasks, including data entry, journal entries, and account analysis using accounting software such as QuickBooks Online, Xero, Sage, or similar systems
• Review timekeeping entries and follow up on discrepancies
• Audit overtime, sick leave, and vacation usage for compliance and accuracy
• Support payroll processing by verifying employee hours, calculating wages, and ensuring timely payroll submissions in compliance with federal and state regulations
• Reconcile bank statements, general ledger accounts, accounts receivable, and accounts payable to ensure accuracy and completeness
• Reconcile payroll records and prepare payroll journal entries
• Maintain payroll reporting and documentation
• Coordinate multi-state payroll registrations and tax compliance
• Manage year-end payroll activities including W-2 review and distribution

Qualifications

• Proven experience in bookkeeping or accounting roles with familiarity in double entry bookkeeping principles
• Strong knowledge of accounting software such as QuickBooks (including QuickBooks Online), Xero, Sage, or similar platforms
• Experience with payroll processing, accounts payable/receivable, and bank reconciliations
• Familiarity with financial concepts like debits & credits, journal entries, GAAP standards, and governmental accounting practices
• Proficiency in spreadsheets (Excel or Google Sheets) with the ability to perform account analysis and budgeting tasks
• Excellent attention to detail combined with strong organizational skills
• Ability to perform 10-key typing efficiently for data entry tasks
• Basic tax experience or familiarity with tax regulations related to payroll and non-profit organizations is a plus
• Strong communication skills to collaborate effectively within a team environment

Join us in a role that combines technical expertise with meaningful impact! We’re committed to fostering an inclusive environment where your skills grow alongside our organization’s success. This position offers the chance to develop your career in public accounting or corporate finance while supporting vital non-profit initiatives. If you’re ready to bring energy and precision to our finance team—apply today!

Pay: $16.20 - $22.55 per hour

Expected hours: 30.0 per week

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Paid sick time
• Paid time off

Application Question(s):

• Email and Phone number Contact

Work Location: Remote