Senior Executive Assistant

About the Opportunity

The organization is seeking a Senior Executive Assistant to provide strategic administrative support to three or more senior executives. This is a full-time, remote position based in the United States.

Working closely with other Executive Assistants and the People Team, the Senior Executive Assistant serves as a strategic partner to protect executive time, maintain alignment on key priorities, and facilitate smooth operations across global time zones, board engagements, healthcare leadership meetings, and external partnerships.

Key Responsibilities

• Manage and prioritize complex, constantly shifting executive calendars.
• Coordinate domestic and international travel, including logistics for partner, healthcare system, and life science engagements.
• Attend executive meetings, record live notes and action items, and track deliverables through completion.
• Monitor executive commitments, priorities, and deadlines across the business, proactively identifying and resolving risks.
• Prepare and organize materials using Google Workspace (Docs, Sheets, Slides), presentations, and memos.
• Plan, coordinate, and execute executive offsites, leadership meetings, and team events.
• Implement AI-driven workflows and automations for tasks such as meeting summaries, executive briefs, and follow-up tracking, sharing best practices across the executive support team.
• Manage correspondence, expense reporting, research, and general administrative logistics.
• Maintain strict confidentiality regarding sensitive business, strategic, and personnel matters.
• Provide backup coverage for other executives and support People Team initiatives as required.

Required Qualifications

• 5+ years of experience supporting multiple C-level executives or Vice Presidents.
• Proven track record of managing complex calendars, travel logistics, and competing priorities for multiple executives at once.
• Fluency applying AI productivity tools, such as Claude and ChatGPT, to automate and streamline daily administrative workflows.
• Strong proficiency with Google Workspace (Docs, Sheets, Slides).
• Excellent written and verbal communication skills.
• Experience collaborating with global, remote teams, including the flexibility to align with schedules across United States and Israel time zones.
• Demonstrated discretion and sound judgment handling highly confidential information.

Preferred Qualifications

• Experience supporting leadership within SaaS or healthcare organizations.
• Hands-on experience with Slack and Brex.
• Experience planning executive offsites and leadership events.
• Experience designing or documenting executive-level workflows and automations.

Compensation and Benefits

• Competitive base salary and equity. Final compensation is determined by multiple factors, including geographic location, scope, complexity of the role, and candidate experience.
• Comprehensive benefits package for United States employees, including medical, dental, and vision insurance.
• Retirement plan with 401(k).
• Paid time off.

Equal Opportunity and Compliance

The organization is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics, or any other status protected by federal, state, or local law.

Qualified applicants with arrest or conviction records will be considered in accordance with the San Francisco Fair Chance Ordinance and applicable local laws.