Scheduling Manager

GagaMuller is a Project Management Consultancy with specific divisions focused on providing Project Management, Cost Management, and Digital services to owner organisation within the construction industry.

With a proven track record working alongside global technology leaders and data centre developers, we combine local expertise with global standards to ensure projects are delivered on time, on budget, and to the highest quality.

At GagaMuller, we empower people and organisations to build with data.

Responsibilities

1. Scope & Delivery Management

• Assist in the review and management of project schedules prepared by the General Contractor and key subcontractors.
• Support the development and maintenance of the Integrated Master Schedule (IMS).
• Review programme logic, sequencing, durations, and milestone alignment across project activities.
• Monitor schedule updates and ensure progress is accurately reflected within the programme.
• Coordinate schedule inputs from design, procurement, construction, commissioning, and handover teams.

2. Stakeholder Coordination

• Track project progress against approved baseline schedules and key milestones.
• Support identification of critical path activities, schedule risks, and potential delays.
• Assist with recovery planning and mitigation strategies where programme deviations occur.
• Review contractor progress updates and support schedule analysis activities.
• Maintain schedule reporting tools and dashboards for project stakeholders.

3. Risk & Compliance Management

• Support tracking of commissioning and Integrated Systems Testing (IST) activities.
• Monitor turnover and handover milestone readiness.
• Assist with programme close-out activities and final schedule reporting.
• Support schedule risk identification and mitigation planning activities.
• Ensure compliance with project controls procedures and schedule governance standards.

4. Reporting & Documentation

• Prepare weekly and monthly schedule reports and progress updates.
• Support development of executive dashboards and programme performance summaries.
• Maintain programme records, change logs, and schedule documentation.
• Assist with reporting schedule variances, trends, and forecast completion dates.
• Support preparation of project presentations and stakeholder reporting materials.

5. Collaboration & Integration

• Work collaboratively with project controls, construction, commissioning, and commercial teams.
• Support integration of contractor and vendor schedules into the overall project programme.
• Participate in project meetings, workshops, and schedule review sessions.
• Contribute to continuous improvement initiatives across planning and scheduling processes.
• Promote a proactive and collaborative project delivery environment.

Qualifications

• Bachelor’s degree or equivalent qualification in Engineering, Construction Management, Project Controls, or a related discipline.
• Experience working in project scheduling, planning, or project controls within construction or engineering environments.
• Working knowledge of Primavera P6 or similar scheduling software.
• Good understanding of construction project lifecycles and sequencing.
• Strong communication and organisational skills.