Administrative Assistant II

About The Company The Arizona Supreme Court, through its Administrative Office of the Court, is committed to ensuring the efficient administration of justice across the state. As a key judicial institution, the Court oversees various divisions and programs that support the legal system, uphold public trust, and promote access to justice. The Court values professionalism, integrity, and service, fostering a collaborative environment that encourages growth and development among its employees.

About The Role We are seeking a dedicated Administrative Support Specialist to join the Certification and Licensing Division of the Arizona Supreme Court. This role is vital in providing exceptional reception and administrative services that facilitate the smooth operation of the division’s programs. The successful candidate will serve as the first point of contact for the public, attorneys, and internal staff, managing inquiries, scheduling, and document processing with professionalism and discretion. Responsibilities also include supporting the administration of the Arizona Bar Examination, processing licensing applications, renewals, and Certificates of Good Standing, as well as assisting with specific tasks related to the Legal Service Innovations unit. The role requires a proactive approach, excellent organizational skills, and the ability to handle multiple priorities efficiently while maintaining confidentiality and accuracy in all tasks.

Qualifications

• High school diploma or GED equivalent
• Minimum of three years of administrative experience
• Proficiency in Microsoft Word, including document formatting, merging, and accurate typing skills
• Strong verbal and written communication skills
• Ability to organize, prioritize, and manage multiple tasks effectively
• Experience in drafting, editing, and reviewing documents
• Demonstrated professionalism and ability to work independently in a challenging environment
• Knowledge of office procedures and customer service best practices
• Ability to maintain confidentiality of sensitive information

Responsibilities

• Greet and assist visitors, clients, and the public at the division’s reception area
• Answer and direct phone calls, respond to inquiries, and provide information about division programs
• Manage the intake and processing of applications for licensing, renewals, and Certificates of Good Standing
• Support the administration of the Arizona Bar Examination, including setup, administration, and closing procedures
• Process mail, payments, and electronic submissions accurately and efficiently
• Schedule and coordinate meetings, hearings, and other division events
• Proctor in-person exams and ensure proper documentation and security measures
• Prepare, review, and maintain program files, ensuring data accuracy and completeness
• Assist in communicating with applicants and licensees, maintaining professional correspondence
• Research and review incoming information, inquiries, and funds, distributing them appropriately
• Exercise sound judgment in managing workflow, handling sensitive information, and making procedural decisions

Benefits

• Comprehensive health and dental insurance plans
• Paid vacation and sick leave accruals
• Ten paid holidays annually
• Life insurance and long-term disability coverage
• Optional benefits including short-term disability, deferred compensation, and supplemental life insurance
• Flexible remote work options to promote work/life balance and increased productivity (management discretion applies)
• Participation in the Arizona State Retirement System (ASRS), with eligibility after 27 weeks of employment

Equal Opportunity

The Arizona Supreme Court is an Equal Opportunity Employer committed to fostering an inclusive work environment. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other protected characteristic. We encourage applications from all qualified individuals and provide reasonable accommodations to support applicants with disabilities throughout the hiring process.